Lake Linganore
Association, Inc.
December 4, 2006
The meeting was called to order at 6 p.m. at the LLA Coldstream Drive office.
Board members present were: Kenneth Allen, Jim Cates, Robert Charles, Jay Decker, Brandon Frazier.
BoD Absent: Jim DiMeglio, Stephen Hembree.
Staff in attendance: GM Edwards, CRM Gurley.
Minutes of the November 20, 2006 regular board meeting were approved as written.
DEVELOPER’S REPORT
No report.
• Finance Committee — Director Charles reported that committee member Christie Sherwood had resigned from the committee. He noted that Director Frazier had recommended Charles Stott of Summerfield as a new member for the committee. Director Frazier said he would contact Mr. Stott. GM Edwards submitted to the board a tentative budget for FY08. He noted that some bids on services included in the budget had not yet been received and therefore the budget was not completed but that he was presenting the draft for the board to look over during the holiday break. He said that costs for trash services held steady and that the prices were locked in for the year so that there were no budget surprises for the coming year. He also noted that SHUR funding levels from the county to the LLA looked as though they were at the 100 percent.
Director Charles noted that the CDA letter of credit had been settled. He reported that remaining cash in the FY07 budget were being placed into the reserve account, specifically into the LAL dam/pond repairs. Mr. Charles also encouraged the board to fund an engineering phase two study for the dredging project.
The board requested that the GM present the final draft of the budget in the same format as he did last year with a comparison between the past year and the upcoming year budget figures.
•Trailblazers Committee — co-chairperson Katrinka Westendorf thanked LLA staff for the repair work being done on the esplanade. GM Edwards reviewed with the board the closure of the esplanade to the public due to other serious damages discovered by staff on the supporting structure of the walkway. The GM gave the board copies of the photos. He noted that staff was searching for the expertise to determine repairs and costs.
•Events Committee —CRM Gurley said that the committee would be meeting at the end of the year to review the past year and set the calendar for 2007.
•Community Youth Services Committee— chairperson Lisa Rogers said that the group would be working to organize a community projects workday for Saturday, April 21. She also noted that Eagle Scout Taylor Shuman would be doing the boat rack project before the end of May. Mrs. Rogers said that she was to get from Director DiMeglio information about another Eagle Scout project that had been sent to Land Stewards but had not yet been forwarded to her.
No reports.
OLD BUSINESS
Trampolines— A resident had requested that the inclusion of trampolines in the “Temporary Seasonal Items” category of the ECC Guidelines be revised to allow this kind of equipment to be up year-round. Meadows resident Lisa Rogers said her children play with the equipment year-round and asked what made this kind of equipment any different than a swing set, which is permitted to be up year-round. GM Edwards said the item could be removed from the listing of temporary seasonal items.
MOTION: Director Cates made a motion to change the wording of the ECC Guideline as follows—
Temporary Items
Items such as plastic/inflatable pools, trampolines, tents, temporary canopies, any other inflatable items or any other temporary item may only be placed on private property. These items may on be placed in the rear yards on the property and should be kept neat in appearance. Temporary basketball hoops must be registered with the Lake Linganore Association and may not be left in, or adjacent to, a yard or street when not in use. All aforementioned items must be removed and properly stored when not in use. Approval by the Lake Linganore Association Environmental Control Committee (ECC) may be required for large or unusual items. Director Charles seconded the motion. VOTE: five of the directors voted in favor of the motion; none of the directors voted against the motion.
Discussion of Dredging Agreement— Director Charles said that the meeting that afternoon with Land Stewards’ John Clarke and Director DiMeglio was productive. He said he believed there was a way through the areas of concern expressed by Director Hembree and others. Director Charles said that he needed to contact the project engineer Tom Moynihan and would write up a report about the discussion points for the board to review.
Director Frazier asked whether the changes changed the purpose of the document. Director Charles said that points were worked out so as to deed the land over to the LLA. Only regulatory and other matters were settled and that Land Stewards intended to get Lennar in on the agreement understanding as a way to ensure LLA confidence in the agreement. He again said that he would rewrite the agreement based on the discussion with Land Stewards and send it along for the directors to review and for Land Stewards to take to Lennar to get their commitment. He noted that Land Stewards’ commitment to the agreement would be made binding upon Lennar. He added that Land Stewards wanted to commit to the easement to get the project in a position to move forward with the understanding that changes may take place.
NEW BUSINESS
2007 BoD Meeting Calendar— the board had been given a potential meeting calendar for 2007. CRM Gurley said the proposed calendar was based on what the board had done for the past three years, taking into consideration vacation timeframes, holidays, and other considerations with meetings set for: Jan. 15; Feb. 5 & 19; March 5 & 19; April 2 & 16; May 7 & May 19 (annual member meeting); June 18; July 16; August 20; September 17; October 8 & 22; November 5 & 19; and, Dec. 3.
MOTION: Director Cates made a motion to approve the calendar as proposed. Director Charles seconded the motion. VOTE: five of the directors voted in favor of the motion; none of the directors voted against the motion.
Judgments Re: Governing Documents Violations— the hearing dealt with violations on Lot #140232 re: removal of a tree without obtaining permission. The fine for the violation is $250. Documents related to the case and the violations were reviewed by the directors and read into the record by GM Edwards.
MOTION:
Director Decker made the motion to suspend the fine for a period of 30 days,
inform the homeowners to fill out an application for the removal of the tree
for the file within that 30 day period. If the application is not filled out
within the 30 days, then the fine is to be assessed in full. Director Charles
seconded the motion. DISCUSSION:
resident Lisa Rogers said that this was a different kind of matter because the
tree came down in a storm, in which case many home owners just tend to cut a
tree back or down without factoring in getting approvals from ECC because it is
not something they chose to do but rather were forced to do because of
circumstances. She said most likely the tree was not salvageable as a result of
the storm and suggested that the board take this into consideration. VOTE: four of the directors voted in
favor of the motion; none of the directors voted against the motion; one director
(Director Charles) abstained from the vote.
MATTERS FOR
BOARD INFORMATION
Update
on Summerfield Reforestation/Girl Scout Project—
CRM Gurley reported that a local Girl Scout troop asked for permission in April
2006 to do some work in the area of the Summerfield reforestation project,
which was done in the late 1990s in conjunction with the Maryland Forestry
Service. She said that because it was a state funded project that she wanted to
check with Forestry Service about what needed to be done in the area because
the LLA had never really lived up to its maintenance agreement with the
project. She said that Mr. Kay was
willing to revitalize the project and begin that planning in the next few
months but that he wanted the multi-flora rose to be sprayed by the
county. CRM Gurley reported that GM
Edwards agreed to have the county spray the rose weeds and that the county
would do the job in the spring. She
said that she would contact the scout troop to see if they wanted to get in on
the project at that time.
RESIDENT FORUM
• Dan Burke said that the last three homes to be built in Woodridge appeared to have been built without lamp posts. Director Frazier said that Land Stewards was to send a letter to Woodridge residents stating that the existing lamp post would be moved to a location within covenant requirements or that a second lamp post would be placed in a location within covenant requirements.
ADJOURNMENT
Director Charles made a motion to adjourn the meeting.
Director Cates seconded the motion. The
meeting was adjourned at 7 p.m.