Lake Linganore Association, Inc.
June 5, 2006
The meeting was
called to order at 7 p.m. at the LLA Coldstream Drive office.
Board members
present were: Ken Allen; Jim Cates, vice pres.; Robert Charles, treasurer; Jay
Decker, secretary; Brandon Frazier, president.
BoD Absent: Jim
DiMeglio, Stephen Hembree.
Staff in
attendance: GM Edwards, AGM Seligson, CRM Gurley .
Minutes of the May
1, 2006 regular board meeting were approved as written.
Minutes of the
BoD’s May 20, 2006 meeting at the annual membership meeting were approved as
written.
DEVELOPER’S REPORT – John Clarke of Elm Street Development/Land
Stewards introduced Chris Lannin, director of operations, and Marty Collier,
senior vice president, of Lennar (formerly US Homes), which will be the
builder/developer of the active adult community currently known as Heritage
Ridge. It was noted that the company
has done many age restricted communities.
Mr. Clarke said the Adequate Public Facilities Ordinance (APFO) text
amendment will continue to be worked on and, it is hoped, finalized.
•Aspen Village— Chairperson Kathy Brown said
that the committee had been meeting with Land Stewards regarding the southeast
corner of Aspen and driveways. She said the group had looked at several plans
and that now one plan had been developed that works well, will not require
clear cutting of the slope, provide land for a forest easement, and allow a
trail on the land.
•Aspen North Village — MJ Minton
reported that the lawyers were still working on the documents needed to create
the 501(c)3 non-profit organization for the village’s Community Development
Authority (CDA). She said a letter was
needed from the county to be sent with the documents to the Internal Revenue
Service. Ms. Minton asked about the
progress of the letter of credit for the project. GM Edwards said that he had recently received information from
the third bank and that it needed to be evaluated. Director Frazier said that
the LLA Finance Committee also needed to evaluate the information.
•Pinehurst Village — Chairperson Guy
Reese asked what the next step was regarding the Pinehurst amenity. He also requested that a doggie station be
installed at the pump station near the creek. GM Edwards said that it could be
done. Director Frazier asked whether
the next step on the amenity was a workshop for the entire membership. GM Edwards said that he wanted to meet with
Land Stewards and the county’s planning department staff and that he wanted Mr.
Reese to be a part of these discussions.
Mr. Edwards estimated that sometime in early August he would meet with
county staff. Director Frazier said
that he wanted the matter on the September agenda.
•Trailblazers Committee— the committee worked on the Lake Anita
Louise trail in Pinehurst at its May work session. Cathi Reed said that the next work session would be in Balmoral. She thanked the staff for the warning that
had been placed on the esplanade. GM
Edwards said that a contractor had been hired to make the repair to the
esplanade. Mrs. Reed also thanked the security officers for their efforts to
stop the illegal vehicles in the Balmoral area. GM Edwards said the ATV traffic in the community is out of hand
and that security officers and county deputies were contacting some of the
known violators. Mrs. Reed said that
she also had received information from former director Lisa Rogers to get
student volunteers involved with committee projects.
Lisa Rogers
asked the board to create a committee called the Community Service Committee so
that youngsters would have a means to serve community volunteer projects and get
credit for school requirements. She agreed to volunteer to oversee the
committee throughout the summer months. She said she had 10 families interested
in getting involved.
MOTION: Director Decker made a motion to recognize the Community
Service Committee. Director Charles
seconded the motion. Director Frazier recommended that Lisa Rogers be appointed
the chairperson for the committee and that management make arrangements so that
the committee has some funds to pay for pizza and popsicles to reward the
student volunteers. VOTE: four of
the directors voted in favor of the motion; none of the directors voted against
the motion.
•Finance Committee — Director Frazier
said that the trash budget was the only point of discussion at the last
committee meeting, in addition to the Aspen North line of credit. He also said that the finance committee
would be brainstorming about supplemental funds for the Linganore CDA project.
•Social Committee – CRM Gurley reminded
the board of the upcoming pool party to mark the end of the school year and the
beginning of swim season.
•Friends of the Lake Committee –
committee member John Shuey noted that a 17-inch tiger muskie was pulled from
the lake by a fisherman. He also said
that on June 15 the FoL was restarting its carp removal campaign and invited
anyone interested in being a part of the program.
UNFINISHED BUSINESS
• Employee Handbook Revisions— GM Edwards
said that he had a human resources specialist review the changes in the
handbook. He said the reason for the review and revisions was because the
earlier version had some parts that were difficult to understand and he wanted
to make certain that the book’s policies followed current laws. Mr. Edwards said the booklet was the
beginning of an operations manual. Director Charles said that he was not
certain of the difference between a personal day and a vacation day and that
vacation time was not described in weeks.
Some questions were raised about jury duty and it was recommended that
staff check to see what Maryland law requires regarding this point. Director Cates recommended that the phrase
in the first line of page 5, “Initial Period”
be changed to Introductory Period. It was decided to make some further
revisions and check on some points and bring the document back to the next
meeting.
NEW BUSINESS
• Request for Final Judgment of Governing
Documents Violations- AGM Seligson reviewed the enforcement section of the
ECC policy and the documents that the directors had been given to review the
case before it. Mr. Seligson said that once the violation notice was give the
member also was given an opportunity to request a hearing. The case before the board involved lot 130304
which had not requested a hearing. AGM
Seligson said that his office had received a high volume of complaints
regarding this property and that there were violations five years old on the
property. At the time of the meeting
the two violations had fines at a total of $350 with $10 per day if the violations
continued, up to a total of $500.
MOTION: Director Charles made a motion to approve the action and
impose the fine at the full amount.
Director Decker seconded the motion.
VOTE: four of the directors voted in favor of the
motion; none of the directors voted against the motion.
• Partial Release & Abandonment of Deed
of Easement, Parcel A, Woodcliff Court, Section II, Plat 1, Woodridge— (easement is attached to minutes). GM Edwards said that the easement was needed
due to the extension of Woodcliff Rd.
The board did not express any concerns about the easement. The board agreed to the easement and
instructed GM Edwards to have office manager Daisy Osterhout notarize the
document.
MATTERS FOR BOARD INFORMATION
• Petition from Nyasa Bend Residents re: Road
Conditions— GM Edwards explained that the petition came because the
residents were dissatisfied with the efforts to control dust. Director Frazier said that the association
was taking action on dust and dirt.
Director Decker explained the difference between asphalting a road and
using millings to create a smooth surface for a road. Covering the road with millings was described as a “between”
action, a good stop gap measure, until the CDA gets underway, which, it
appears, will happen sometime in the near future. GM Edwards said that all
residents who signed the petition except for one (Mr. Nash) were satisfied with
the millings. Director Frazier asked
whether a letter should be sent to the residents about the matter. GM Edwards said that he would have a letter
drafted from the board to the residents.
RESIDENT FORUM
• Tee Patellis, a resident of North Shore, addressed the
board about parking signage painted on the parking lot in the townhouse section
of the village that she described as unnecessary and unsightly. She said the section had no parking problems
and wanted to know why the action was taken, especially without getting input
from residents. GM Edwards explained
that the board had not made the decision to take the action and that it is a
general operating decision made by staff with the only considerations being to
keep the area accessible for emergency vehicles. He said that all townhouse sections within the PUD were done at
the same time. The GM said that Summerfield and Pinehurst townhouse section
called to thank staff for taking the action and that North Shore was the only
section that generated complaints. It
was suggested that the residents of the North Shore townhome section provide
the board with a plan of what the village wants.
• Balmoral resident Brian Jacobs asked if builders/developer
contractors notified the LLA when blasting was to be done within the PUD. He was told that a notification requirement
was in place and that each resident within a certain radius of the blasting was
also to be notified. Another Balmoral resident Hilary Moore asked why the LLA
had never notified Balmoral residents about some recent blasting that had taken
place. She requested that the LLA notify residents of blasting activities. Director Frazier said the notification
needed to be in writing and that it should be a requirement of the
contractor/blaster to notify residents of such activity. It
was also suggested that the notification to the LLA include a requirement that
a plan be submitted showing how many trees were expected to be removed for
blasting activity.
• Meadows resident and former board member Lisa Rogers said
that residents had contacted her regarding the interior lights at the Woodridge
model home. She said the complaint was that the lights were on all the time
(all night long) and that staff should see to it that the lights are turned off
at night. She also said that the LLA board needed to be more proactive in
supporting and thanking the members of the Frederick Board of County
Commissioners for their support of the LLA in county decisions about the PUD
and the CDA. She also said that she
felt the board needed to do more in explaining to the county commissioners why
the build-out of the community is so important. Director Frazier said the LLA
board had recently sent a thank you letter to the commissioners who supported
the APFO text amendment requested by Land Stewards and that it would continue
to send thanks.
ADJOURNMENT
Director Decker
made a motion to adjourn the meeting. Director Cates seconded the motion. The meeting was adjourned at 8:30 p.m.