Lake Linganore Association, Inc.
May 1, 2006
The meeting was
called to order at 7 p.m. p.m. at the
LLA Coldstream Drive office.
Board members
present: Jay Decker, Jim DiMeglio, Alan
Dinkelacker, Lisa Rogers, Grant Sheehan.
BoD absent: Jim Cates, Brandon Frazier.
Staff in
attendance: GM Edwards, AGM Seligson, CRM
Gurley.
The minutes of the April 17, 2006 regular board meeting were reviewed and approved as written.
DEVELOPER’S REPORT
Director DiMeglio announced that the
stonework on the weir wall on Lake Marion was completed. Director Rogers asked
about progress on the Eaglehead Drive bridge. Mr. DiMeglio said that the bridge
project was still under county consideration.
Director Sheehan asked for a short version explanation of what had been
going on with the project. Director DiMeglio said the engineer has been back
and forth with the county on the project and that he, personally, was only
tracking it monthly. He said that Land
Stewards did get the Army Corps of Engineers permit renewed on the project.
A.
Approval of Request for Budget Adjustment
for Trash Service— GM
Edwards told the BoD that at this time Eaglehead gets a better rate from
Ecology Services, the trash collection service provider, than other communities
in the county. He said that the rate
was $1.40 per house/per pick up per year.
He said the rate, even with the increase, was the best that LLA could get and recommended the board approve
the additional $60,000 needed to cover the increase cost of the service. Director
Decker asked what triggered the cost increase.
GM Edwards said the county rate increase at the landfill was the
trigger. Mr. Edwards said that staff attempted to lock in a longer contract at
the new rate but that Ecology Services would not do so. He said that within two years the
association would be looking at a $500,000 annual bill for trash collection
services. Director Rogers asked whether staff considered trash collection
services be cut back to one day a week.
GM Edwards said that his concern about doing that was that the trash
trucks would not be able to carry the load if all trash is collected on only one
day. He added that the association will have to take a look at limiting the
amount of trash that residents put out and that issuing trash toters might be
the strategy to use. Ecology Services
records showed that it collected more trash per household than it does from
other communities it services.
MOTION: Director Rogers made a motion to support the staff recommendation
to adjust the budget to pay for the increase trash collection cost. Director Sheehan seconded the motion. VOTE: four of the directors voted in
favor of the motion; none of the directors voted against the motion.
A. Appointment of Joe Romagnoli to the ECC— AGM Seligson said that the ECC had unanimously approved Mr. Romagnoli to serve on the committee.
MOTION: Director Rogers made a motion to approve Mr. Romagnoli’s appointment to the ECC. Director Sheehan seconded the motion. VOTE: four of the directors voted in favor of the motion; none of the directors voted against the motion.
B. ECC Guideline Revision Re: Applications— (proposed guidelines is attached to the minutes) AGM Seligson said that in the course of ECC business situations arise where the person submitting an ECC application is not a “member in good standing.” He read the following proposed new guideline into the record: Section III— Fundamentals of ECC Operations: 4. Member in Good Standing: Applications may only be made by members in good standing. The ECC Administrator may reject any applications by members that are outstanding in their assessment payment or who have been cited for a violation of Lake Linganore Association (LLA) governing documents at the time of application. Applications may be re-submitted once all obligations , whether financial or compliance related, are resolved to the satisfaction of the LLA compliance administrator.
MOTION: Director Rogers
made a motion to add the new section to the LLA ECC Guidelines. Director DiMeglio seconded the motion. Director Sheehan suggested that language be
added that the application approval was conditional upon the member being in
“good standing with no citations for covenant violations.” VOTE: four of the directors voted in favor of the
motion; none of the directors voted against the motion.
C. Request for Final Judgement Re: Governing
Documents Violations— Two cases were brought to the board for
consideration. AGM Seligson said staff
was processing the first batch— 15 cases were notified they could take their
cases to hearing but all but two to be heard at this meeting came into
compliance.
• 6937 Fox Chase Rd.— Violation:
trailer stored on property (LLA Covenants, Art. VII, sec. 19)— AGM Seligson
said that the homeowner of 6937 Fox Chase Rd. did not ask for a hearing before
the deadline but that after the deadline he came to the office to say the issue
was resolved. Mr. Seligson said that though the matter had been resolved the
process which requires the board to resolve issues was already in motion. MOTION:
Director Decker made a motion to take no action, financial or otherwise. Director Rogers seconded the motion. DISCUSSION:
Director Rogers discussed some concerns she had about the consistency of the
deadline dates stipulated in notices and the impressions they gave the
reader/homeowner. Director Decker said
that he supported enforcement but thought the major goal was compliance. Director Dinkelacker said that if the
association did not abide by the enforcement guidelines that residents would
not take the compliance issues seriously. Director Rogers agreed. VOTE: four of the directors voted in
favor of the motion; none of the directors voted against the motion.
•
6655 Harbor Light Way— Violation: storing vehicle without license plates
(LLA Rules & Regulations, Section 5.a.1.) AGM Seligson said that this case
had not been resolved and that no request for a hearing had been made by the
homeowners. He said that resident did call with excuses but the AGM said the
vehicle had been in that location for the past five years. Director Sheehan
said this case was a good case study for the new enforcement procedure.
Director Dinkelacker asked whether the association could just go onto the
property and tow the vehicle. AGM
Seligson said that it could be done but that the towing company would not take from
private property a vehicle that did not have a title. MOTION: Director
Sheehan made a motion to fine the homeowner the maximum allowable by the
enforcement policy. Director Rogers seconded the motion. DISCUSSION: Director Dinkelacker said that the board
should revisit the enforcement policy fines structure in the future to look at
increasing. VOTE: four of the directors
voted in favor of the motion; none of the directors voted against the motion.
D. Road Reserve Request for Additional Funds
for Repairs— GM Edwards asked the board for approval to make repairs to
sections of W. Lakeridge Rd., Meadowpoint Terrace, Meadowlake Rd., all of Fox
Chase Circle, Ladoga Lane and the completion of Balmoral loop. He said that recent increases in the price
of asphalt was encouraging him to do the work planned for the fall at this time
instead of waiting. He said the
increase in cost of the road materials by August would be approximately
$20,000. MOTION: Director Sheehan made a motion to approve the $130,000
expenditure for road repairs to said roads at this time, not to exceed that
amount without approval. VOTE: four of the directors voted in favor of the
motion; none of the directors voted against the motion.
RESIDENT FORUM
• Resident Dan Burke said he was asked to
at violations by the builder in the village of Woodridge. He gave copies of a report to directors
DiMeglio and Dinkelacker and AGM Seligson.
He said that house numbers were not posted correctly and that light
posts also were a concern because most of them were in violation. AGM Seligson said that as the LLA staff
works with the developer these problems would be less likely in the future and
that the association would be able to get ahead of these matters in the new
sections of the community. Discussion
centered around the Woodridge ECC guidelines and whether those guidelines were
ever recorded. Stephen Hembree of
Woodridge said that the village’s ECC guidelines had been recorded. It was decided that the matter needed to be
reasearched to determine if in fact the document was recorded at the
courthouse. Mr. Burke requested that
house numbers be brought into compliance with the guidelines. Director Rogers proposed that staff research
the matter and bring the matter back to the new board of directors following
the annual meeting.
ADJOURNMENT
Director Rogers made
a motion to adjourn the meeting. Director Decker seconded the motion. The meeting was adjourned at 8:15 p.m.