Lake Linganore Association, Inc.
March 6, 2006
The meeting was
called to order at 7 p.m. at the LLA Coldstream Drive office.
Board members
present: Jim Cates, Jay Decker, Jim DiMeglio, Alan Dinkelacker, Lisa Rogers,
Grant Sheehan.
BoD absent:
Brandon Frazier.
Staff in
attendance: GM Edwards, CRM Gurley.
The minutes of the February 20, 2006 special session and regular board meetings were reviewed and approved as written.
DEVELOPER’S REPORT
No report was given.
Pool Age Admission— GM Edwards recommended that a version
of the pool rules and age admission policy, proposed by Century Pool, be
adopted by the LLA directors. The recommendation on the age limit of children
allowed to attend the pool without parents was changed to 12 years and the
condition that the 12-year old child must pass a swim test.
MOTION:
Director Rogers made a motion to approve the revised version of the pool
policy. Director Cates seconded the motion. VOTE: four of the directors approved the motion; none of the
directors voted against the motion. [At
this time president Dinkelacker had not arrived to the meeting.]
Deed of Easement— GM Edwards said the easement followed general precedents.
MOTION: Director Rogers made a motion to approve the easement. Director Decker seconded the motion. VOTE: four of the directors voted in favor of the motion; none of the directors against the motion.
Approval of Final Version of LLA Position Descriptions and Salary Bands—
[Director Dinkelacker
arrived and then presided the meeting]
MOTION: Director Cates made a motion to approve the document
outlining position descriptions and salary bands. Director Rogers seconded the motion. DISCUSSION: Director
Cates said he liked the overall document but had a problem with the way it set
a percentage for pay raises in perpetuity.
He suggested that the annual pay raise percentage be based on a board of
director’s review. Director Cates said the overall policy should be reviewed by
the board annually. GM Edwards suggested that the annual review be done in
November, just as budget discussion gets underway.
Director Cates
then noted several corrections to be made to the document:
• He thought the
title of the document should be “Position Description and Salary Guidelines.”
•Page 3- under
position description, third line, correct Homeowners; second paragraph, end of
the first line, insert the word “as” in
“shall serve as”; add supervise contractors into the narrative of Duties and
Responsibilities
•Page 4- under
h), end of the first sentence, change “personnel” to “employees”; under j) end
of the second sentence, eliminate the words “he is” so that it says “, when out
of town or unavailable for any reason.”
•Page 5-under c)
Payroll- first line, change the word “time cards” to “time sheets”; under 4.
Physical Facilities, d), toward end of sentence, change “requested” to
“directed” by the Board of Directors.
Director Sheehan
said that references in the position descriptions to jobs being five days a
week said nothing about the number of hours per week in the positions. He also noted that under section 1.01
General Manager, “it may not be good to show this as a “five day/week
positions” because it does require availability almost anytime and that the
same might be said for the assistant general manager.” Under section 1.04
Community Resources Manager (CRM), director Sheehan said that the position
description should show that it is required to be available night/day, seven
days given the nature of described duties. Also the CRM duties might also state
“required to keep minutes of the BoD meetings and provide same electronically
(web site).” Under General Manager’s position description, director Sheehan
said it also should note “responsibility for prep and submission of draft
annual budget to BoD, treasurer and finance committee.” He also added that the
salary range table notes reference to five percent annual raise cap says “this
position” instead of “these positions.”
Director Rogers
said the document should try to present a basis to determine raises, based on a
performance review. She said a lot of
detail was not needed but it should describe how the general manager plans to
make that determination. She also noted
that the finance committee requested justification for the raises. Director
Sheehan said the board has the right to question any raise. He also said that step increases should come
from the GM and that if the board doesn’t agree, it can question one way or the
other (too much or too little). Director Rogers said the exception is bonuses,
and that something less general should be used. She also said that the
assistant general manager (AGM) should not have been involved. GM Edwards said the AGM has to be tied in to
GM. Director Sheehan agreed that only the GM be in the discussion. He also
suggested that the finance committee present a sample to the board of what it
wants in a plan to determine bonuses. GM Edwards said that previously the
finance committee had only asked for salary caps to be determined. Director
Sheehan asked GM Edwards to ask the finance committee to provide more specifics
and to send that information to LLA treasurer Frazier to discuss with the
committee. MOTION: Director Cates made a motion to table a vote on the
position description/salary bands until March 20. Director Decker seconded the motion. VOTE: five of the directors voted in favor of the motion to table;
none of the directors voted against the motion.
ADJOURNMENT
Director Rogers
made a motion to adjourn the meeting. Director Cates seconded the motion. The meeting was adjourned at 7:30 p.m.
Respectfully
submitted,
Clay Edwards Jay
Decker
LLA General
Manager LLA Secretary