Lake Linganore
Association, Inc.
December 5,
2005
The meeting was called to order at 7 p.m. at the LLA Coldstream Drive office.
Board members present were: Jim Cates, Jay Decker, Alan Dinkelacker, Brandon Frazier, Lisa Rogers.
BoD Absent: Jim DiMeglio, Grant Sheehan.
Staff in attendance: GM Edwards, CRM Gurley.
Minutes of the November 21, 2005 regular board meeting were approved with amendments.
New Business
Approval of Cost for
MuniCap Financial (Keenan Rice) for December 12 meeting—
General Manager Clay Edwards said the cost to be incurred for having Mr. Rice at the December 12 meeting was $500. Mr. Edwards said he wanted the board to decide if there is a not to exceed condition to be placed on the December 12 business charges. Director Frazier said that it was best if the board left it to the GM to ensure that the costs do not exceed the remaining $5,000 that has been budgeted for these business transactions. GM Edwards said that he could do a purchase order for $3,000 and charge against that to cover Mr. Rice’s fees. Director Frazier said that because the board had expressed concern over these costs related to the Community Development Authority (CDA) for Aspen North he and staff wanted to notify the board as the expenditures arose. Director Dinkelacker said the problem was that Mr. Rice was to see the LLCS and the board had not approved spending LLA funds for him to do that. Director Frazier said that the board had approved a budget of $5,000 for these expenses and that someone should be tasked to ensure that the costs do not exceed that amount. Because the matter was in staff hands he thought it best that the board leave the supervision to staff. Mr. Dinkelacker agreed but said that pre-approval was needed. GM Edwards said that the LLA had already incurred expenses for Mr. Rice and that payment needed to be made. He added that he had spoken with Aspen North CDA Committee chairperson MJ Minton about the approval process so that she did not make calls to Mr. Rice that would expend the funds without approval.
MOTION: Director Frazier made a motion to task the GM with seeing to it that the charges did not exceed the approved budgeted amount. Director Rogers seconded the motion. VOTE: four of the directors voted in favor of the motion, none of the directors voted against the motion.
Events Committee— CRM Gurley reported that the committee had finished its work for the year. She noted that ticket sales for the holiday party were not very good in 2005 and that approximately 30 to 40 youngsters attended the Jingle Bell Hop at Deer Crossing Elementary. She said the committee will be making some changes to the events schedule and put its focus on summertime activities because the remainder of the year is dramatically impacted by school and sports schedules. Director Dinkelacker thanks CRM Gurley and the Events Committee for doing a good job throughout the year.
Finance Committee — Director Frazier said that $159, 327.92 had been deposited to the Amenities Fund, of which one-half would go the Woodridge Amenities Fund only based on a previous motion. He said of that amount— approximately $79,000— $10,000 has already been spent so that $68,976.81 would be deposited into the village’s amenity fund. He said there were some additional funds pending. Director Rogers asked about street signage in the village. GM Edwards said that staff had decided to wait to complete or replace the signs because much of what had been installed was torn up as a result of construction. Director Rogers asked about payment of the Woodridge village entrance sign and GM Edwards said the funds for that should come from the village’s amenities fund. Director Frazier said the appearance of the signs should be consistent. GM Edwards said the village had not yet settled on a style for the sign or the materials to be used. Director Frazier said that approximately $25,000 was left over to go toward phase two of the village’s trail plan. He said there was no money from the amenities fund to go toward phase three of the trail plan.
Friends of the Lake Committee — Committee chairperson Bill Strang submitted the committee’s budget request for FY’07, noting that the committee was requesting approximately $5200 for the year, primarily to work on the carp relocation project. He said that $2,000 of the funds would go toward replacing the generator.
Mike Mumma, a volunteer with the committee who has been heading the carp relocation project, made a presentation to the board about the reason for doing the carp relocation project. Mr. Mumma said that the approach used to attack the problem in Lake Linganore was based on a program done in Australia, which has invasive species problems. In general he said that 1300 carp were removed from the lake, most of them were fairly large in size, which was an indication that the carp population had “maxed out”. He said the number of fish represented approximately 6,000 pounds (three tons) of carp. Mr. Mumma said the estimate at this time is that approximately 4,000 to 5,000 carp were in the lake. As the committee and its volunteers conducted the electrofishing program on the lake they took the opportunity to collect data on all kinds of fish in the lake. He noted that the weight of the bass in the lake were a little lighter than the national figures but that the lake might have the longest bass in the state within its shoreline (24-inches long); crappies were measured as long as 17-inches in Lake Linganore. Director Frazier asked about the analysis of the fish scales and how long it would take, as well as whether the analysis could provide any indication about growth rates. He wondered whether the LLA should have this kind of analysis work professionally done. Mr. Mumma said it depended on what kind of information the LLA was looking for.
Mr. Mumma said that juvenile fish surveys would be done to determine how well the fish were reproducing in the lake. He said the survey for largemouth bass would be done in mid-summer. Director Frazier asked whether the in the bass was being done for environmental or recreational purposes. Mr. Mumma said the interest was recreational in nature. He also noted that no strong effort to stock other species of fish in the lake would be done until the carp were under control. Mr. Mumma’s report is attached to the minutes.
MATTERS FOR BOARD
INFORMATION
ECC Guideline Revisions— the board was given copies of the revisions for Article VI, Section 11, subsections d, e, and r for review only at this time and to be brought to discussion at the February 6 meeting.
Review of Proposed Due Process Enforcement Procedures for Addressing Alleged Violations of the Governing Documents— the board was given copies of the proposed changes for enforcement procedures for review only at this time and to be brought to discussion at the February 6 meeting.
LLA/Millennium Development Memorandum of Understanding (MoU)— GM told the board that the Westwinds developer Millennium Development had defaulted on the MoU regarding management of the landscaping contract for that village. He said that LLA attorney Shelah Lynn was reviewing the documents.
February 20/Municipality Discussion— It was announced that County Commissioner Michael Cady and several county burgesses were willing to attend the February 20 LLA BoD meeting to begin discussion about the LLA becoming a municipality.
RESIDENT FORUM
No one signed up to speak.
ADJOURNMENT
Director Rogers made a motion to adjourn the meeting.
Director Decker seconded the motion.
The meeting was adjourned at 8:45 p.m.