Lake Linganore
Association, Inc.
February 21,
2005
The meeting was called to order at 7:05 p.m. at the LLA Coldstream Drive office.
Board members present: Bill DiLoreta, Alan Dinkelacker, Brandon Frazier, Lisa Rogers, Grant Sheehan, Andrew Twillman, Duane Schestag.
Staff in attendance: GM Edwards, CRM Gurley.
Under Membership ID Issue— at the end of the item, add the following: The board directed staff to not distribute vehicle/parking ID permits unless all information, including the license number, is submitted to the LLA. In addition, staff was instructed to submit a story to the Gazette papers and to publish the same in the March issue of LakeTalk about the requirement and to include a sentence that stated that license tag numbers would be verified with the state.
The minutes were approved with the change noted above.
• John Snow reported on behalf of Election Committee chairperson Judy Snow. Mrs. Snow would like to have a meeting with the committee the second week of April. She asked that a call be made for volunteers to help with the election and to contact current members. She would like signs posted in front of the villages with information about the election to improve voter participation. GM Edwards said that there was money left over in the FY’05 budget to pay for the signs.
The board noted that Commissioner Cady had accepted an invitation to meet with the LLA BoD and residents on April 18, which also is the date for the annual Candidate Forum prior to the annual meeting and board election. CRM Gurley was directed to look into Westwinds Golf Club and Deer Crossing Elementary as the location for the April 18 meeting.
Land Stewards project manager Jim DiMeglio reported that the grading permit for Aspen has been received and that work on Eaglehead Drive was to begin soon. Director Sheehan asked him whether a tree removal plan for the work along Eaglehead Drive had been submitted to the LLA. Mr. DiMeglio said he would get that for staff soon and would have the drawings for the Audubon Terrace North townhouse section at the next board meeting. Director Sheehan reminded that the board had to approve the plan in writing. Mr. DiMeglio said that he had a check for lot #9 and needed to get the paperwork. Director Rogers said the Commissioner Cady was surprised about the situation regarding the bridge and wanted to get information from Land Stewards (Bill DiLoreta). Director DiLoreta said that the bridge project was making its way through county engineering department. Director Rogers said that Commissioner Cady indicated a willing to help facilitate its process through the county departments.
Snow Road Plan Revision— GM Edwards said the new snow plan would allow staff to begin to notify residents when a snow event is confirmed by weather forecast sources instead of waiting for the county to put its snow emergency plan into effect. He said the proposed change would allow management to be proactive about dealing with vehicles on snow emergency roads and ensuring that roads were clear for snowplows. Director Frazier suggested that the text cite the weather source. Director Dinkelacker suggested that the information on the plan be mailed out in a postcard form to residents prior to the winter season. GM Edwards told the board that because no one had participated in the volunteer medical assistance aspects of the program that staff recommended it be dropped from the overall plan.
MOTION: Director Frazier made a motion that the new snow plan be approved with the suggested amendments and that the volunteer medical assistance aspects continue to be a part of the plan. Director Sheehan seconded the motion. VOTE: six directors voted in favor of the motion, none of the directors voted against the motion.
Tree Removal Policy— GM Edwards noted that director Schestag had given his input at the last board meeting and that the assistant general manager had just received the information and was working on it. He said a draft of the policy and application form would be available for the next board meeting.
LLA Election Guideline Revisions— CRM Gurley explained that the only change the League of Women Voters had requested be made to the document was removing the word “unopened” at the end of sentence #2, which would allow them to officially open the proxy envelopes to count the number of lots so that a quorum determination could be made early on election day. She noted that the Election Committee had permitted the practice but that the League wanted it to be made official. Other than that change CRM Gurley said that all other changes were typo corrections or format changes and that some of the sample letters and forms were updated to reflect what is actually being used at this time. She said the changes were reviewed and approved by LLA Election Committee chairperson Judy Snow.
MOTION: Director Twillman made a motion to approve the guidelines as revised. Director DiLoreta seconded the motion. VOTE: six directors voted in favor of the motion, none voted against the motion.
Westwinds Covenant Amendment Update— GM Edwards reported that Shelah was to send our response to Millennium within a few days.
Membership ID/Parking Permit Study— Director Sheehan asked whether the board wanted to pursue any other part of his study on the matter. He had previously recommended and the board had approved that vehicle permits not be distributed unless all information, including license plate numbers, was given to the LLA. The board did not want to take any additional action on the membership ID study at this time.
FY’06 LLA Budget— the board decided to set another meeting date to discuss the budget and set the time and date for 6 p.m. on Monday, Feb. 28 at the LLA office.
Director Sheehan said that for the record Pinehurst Dredging Committee had been in contact with him and asked that he request the following be put into the budget or into consideration for the budget: $50,000 for engineering and permitting for the dredge project and $12,000 for a purchase of a small dredge machine. In addition he asked that the funding for the LLA Trailblazers be in line with the funding the committee requested. Director Frazier said that each of those items would have to be voted on individually and that the matter of funding a dredging machine should be discussed extensively. GM Edwards asked what would happen if the board did not approve a budget at the next meeting. Director Sheehan said that a contingency budget would be worked out.
New Market Region Plan— Director Twillman reported that he was allowed to speak at the Frederick County Planning Commission hearing for longer than the allotted time and that overall the presentation went well. He noted that Quinn and Hall road residents do not want Eaglehead Drive or the town center area of Eaglehead to be connected to those roads. He also noted that several multiple parcel owners in the region plan want to keep their residential zoning. He said that Commissioner Cady had made a point of asking residents from Quinn and Hall roads whether they would be opposed to a connection that would only be used for emergency purposes and that the majority thought that would be acceptable. He said he thought the real fight would come when the plan went before the Frederick Board of County Commissioners. He said that he invited Commissioner Cady to come to visit the board on April 18. Director Twillman recommended to the board that they invite one commissioner a month to attend an LLA meeting during summer and fall. Director Rogers noted that an election year was coming up and recommended that another candidate night be planned. Director Sheehan asked if there were ways for the board to have a candidate night without making it appear partisan. Director Rogers said yes but noted that most people wanted the association to give them some direction on which candidates were supportive of LLA issues. The board decided to discuss this particular point at the next meeting. The board asked staff to get the dates of the next workshops on the New Market Region Plan from the county. Director Twillman stressed to the other board members the importance of getting involved in this matter because the opposition was comprised of formidable opponents.
Pinehurst Pool Committee Report— Director Rogers said that Paddock Pools had been contacted about the pool project and had been sent topography maps. She said the company had requested sewer and water information. Director Rogers said she spoke with the Pinehurst Village Committee and had received the name of four people interested in working on the committee. The committee needed further direction from the board, director Rogers said. She said that the company indicated it would take two years to get the design, permitting and construction of the project completed. She said a splash pool would be unique in the community, would be most cost effective and could be built into the existing topo. The consensus of the directors was to pursue the splash park concept, as long as Pinehurst Village Committee was in general agreement. The biggest concern was getting the cost figures determined as quickly as possible in order to meet the deadline the county has put on the project. GM Edwards said the engineering would need to be done in order to get the cost figure for the project. Director Frazier said the budget figure for the entire project should be determined at this time. GM Edwards said that funds for the splash park project could be taken from the amenity fund for Audubon/Aspen/Woodridge. Director DiLoreta asked what the borrowing power was of the LLA. GM Edwards said it was significant. Some of the directors estimated that the entire cost of the project could be as much as $500,000. Director Dinkelacker said that within the next four weeks staff should have the information on what would be needed to do the engineering and site plan development for the whole project. The board was in agreement that the project should move forward on this project.
ADJOURNMENT
Director Frazier made a motion to adjourn the meeting.
Director Sheehan seconded the motion.
The meeting was adjourned at 9:10 p.m.