Lake Linganore
Association, Inc.
August 16,
2004
Board of
Directors Meeting Minutes
The meeting was called to order at 7:07 p.m. at the Eaglehead Barn, located of Rt. 144. Board members present were: Alan Dinkelacker, Brandon Frazier, Brian Kopec, Lisa Rogers, Grant Sheehan and Andrew Twillman.
Absent was: Bill DiLoreta.
The minutes from the July 17 minutes were approved as written.
The minutes of the July 19 regular board meeting were approved with the following corrections:
• Under BoD Conflict of Interest- fourth line, remove “Director Rogers” from beginning of the sentence so that the sentence reads as follows: “Director Frazier asked if he had concerns regarding a specific contract.”
• Add the notes of the discussion for the Deed of Easement, Parcel B, Pinehurst Section III into the minutes. It was not in the minutes as presented to the BoD on 8/16/04.
The meeting started with a presentation of the report by Tim Goodfellow of the Frederick County Planning Department, who was a member of the Linganore Watershed Task Force. The report was presented to the Board of County Commissioners (BoCC) in July. The BoCC wanted the LLA BoD to have read the report and participated in a presentation with Mr. Goodfellow and to let the BoCC know as to whether it approves of the report recommendations. Mr. Goodfellow said that the LLA BoD had until October 1 to respond to the report. The board directed LLA general manager Hembree to draft a response to the BoCC about the LLA position on the report. Director Sheehan expressed concern about building restriction lines along the lake.
Finance Committee— Director Frazier, LLA treasurer, reviewed the financial statements for the month of June. He said that printing costs were over budget due to the initial printing cost of the new plastic membership cards. He also noted that delinquent dues collections have been effective though current costs are over budget.
Trailblazers Committee— Co-chairperson Katrinka Westendorf reported that the committee had a busy month. The Committee installed a trail post marker in Westwinds and cleared a large section of the trail that leads down to the Ben’s Branch Bridge. In addition the committee met with Land Stewards representatives John Clarke and Bob Wilcox to walk a proposed trail for Audubon Terrace townhouse section. In addition the committee met with Woodridge Village Committee rep Kim Daitch about a section of the Woodridge trail system.
Nightingale— Village committee chairperson Chris Peduzzi told the board the village wanted a stop sign installed along the section of the village entrance road at the mailbox area as a means to slow speeders. Mr. Peduzzi said this request was considered a temporary measure until he had a chance to complete the village master plan. Other items he said the village wanted done were as follows: to have the Kopec house boarded up; repairs to the road apron at the entrance from Boyer’s Mill Rd.; grading corrections done to the entrance road; attention to the geese feces on the beach; and, plantings done for the village Parcel B.
Mr. Kopec said the house had windows and that the doors had been blocked for some time to avoid attracting vagrants or teenagers. Resident Fred Pfistner said he had contacted t he county about the road apron to the village and that a repair order had been placed.
MOTION: Director Sheehan made a motion to have LLA staff implement the plan submitted by the village committee to make landscaping alterations on the common grounds between lots 12 and 14, with shrubbery to be planted by one of the property owners. Director Twillman seconded the motion. The board amended the motion to include adding a second run of railroad ties along the existing one on the plan.
VOTE: Five (5) directors voted in favor of the motion; none of the directors voted against the motion.
Westwinds Village— Committee chairperson Carol Thames asked whether the association had worked out the landscaping issues with developer Tom Poss. She also asked about the electrical problems at the village entrance sign and was told that Crum Electric is still working on the problem. She also thanked the trails committee for the work they had done to prepare the village trail that leads to Ben’s Branch.
Woodridge Village— Committee co-chairperson John Cunha said that he had sent a version of the tree proposal via email to the directors and LLA staff and that all agreed on the Land Stewards tree proposal as per the Aspen MoU proposal but that he had not heard back from Land Stewards. He said he had received a letter from LLA GM Hembree regarding his concerns outlined in the email. He asked about the status of doggi pot stations in the village and that the committee agreed to have the standard street signs placed on village streets. Mr. Cunha also recommended that the LLA directors read the GM’s response to his letter because it contained issues that will come up again for the association.
Aspen North Lot Owners Impacted by Eaglehead Drive Storm Drainage Plan— Land Stewards representative John Clarke told the board that the affected lots had been flagged, though not all had been. He said he expected to get a letter out to the impacted property owners by September 1.
Referendum Meeting— The board discussed the language of the referendum question to be sent to the membership regarding the county’s requests for land deeds related to the Meadows water booster station and the Boyer’s Mill Road Bridge realignment project. The board decided that to send out a question regarding the bridge project was premature because more information was needed about the project.
MOTION: Director Sheehan made a motion to call for a referendum meeting asking the membership to authorize the board of directors to act on the Meadow booster station if the details worked to the best interest of the membership. Director Rogers seconded the motion.
VOTE: Five (5) of the directors voted in favor of the motion; none of the directors voted against the motion.
Dredging Machine Update— GM Hembree said that it has been determined that individual home owners who want to use the dredge machine along the shore of Lake Linganore in Pinehurst will have to apply for a permit from Maryland Department of the Environment. The GM recommended that the LLA move forward with permits both for the larger dredging project proposed for Lake Linganore, as well as to assist individual property owners who want to apply. Mr. Hembree said that about three property owners were currently interested in applying for the permit. The GM also recommended that the LLA put the cost of the dredge machine in to the upcoming budget.
Woodridge Amenities Fee Cost Split— the board decided to table this item until the September 7 meeting.
Harris Smariga & Associates Bid re: Woodridge Parcel C— the board directed staff to proceed with the contract. GM Hembree said the contract will also deal with replacing the large PUD map that was once featured on the office meeting room wall and the revised phase two plan for the parcel because zoning will need to be changed from multi-dwelling. He said the cost of the work for the Parcel C was $4,000 and the cost for the phase two revision would be $3,500.
Frederick County legislative Packet Information— the board decided that it would draft a letter among its members to create a response to the county’s legislative list.
Letter from Darrell Batson, Frederick County Public Libraries— the county library director responded to the LLA attorney ‘s letter notifying the library board of its commitment to donate land for a regional library facility.
Letter to Sheriff Hagy re: Brosius Dam Security— the LLA sent a letter to the county sheriff notifying him of the “no access/no trespassing” zone declared for the dam and ask for his support in enforcing that condition.
Background Information on Ken Williams Issue— the board was given all correspondence with Mr. Williams related to his case of delinquent dues.
Balmoral Neighbor Dispute— the board was presented copies of all correspondence received by the association staff regarding a civil matter between two neighbors in Balmoral. Director Sheehan asked if staff intended to respond to the most recent letter because he felt it was important to at least acknowledge receipt of the letter. President Dinkelacker explained that the LLA attorney had directed staff not to respond to the letter.
Director Sheehan made a motion to adjourn the meeting. Director Rogers seconded the motion. The meeting adjourned at 10:15 p.m.
Respectfully Submitted,
Stephen Hembree Andrew Twillman
LLA General Manager LLA Secretary