The meeting was called to order at 7 p.m. Board members present were: Alan Dinkelacker, Grant Sheehan, Andrew Twillman, Bill DiLoreta, Lisa Rogers, Brian Kopec.

Staff in attendance was: GM Hembree, AGM Edwards, CRM Gurley.

Approval of April 19, 2004 Minutes- minutes were approved as written.

Approval of March 29, 2004 Special Session Minutes- Under Aspen Tree Clearing Issue, second paragraph, first sentence should be changed to read: LLA director Bill DiLoreta, a representative of Land Stewards, said that the amount of $10,000 per lot recommended to be placed in a per lot escrow account was too much.

Security— DFC Venzin reported that April turned out to be a "good" month. He noted that on Friday, April 30, a drug bust occurred in the PUD and that a kilo of cocaine, $30,000, and a shotgun were confiscated in the raid.

Environmental Control Committee— AGM Clay Edwards reported for ECC administrator Kevin Oyler. He said the committee was making a formal request for a board member liaison to the ECC. He said that 16 applications were on the docket and that 15 of those were approved, with one denied. LLA board president Dinkelacker said that a liaison would be appointed when the new board of directors was in place.

Finance Committee— GM Hembree handed out the most recent monthly financial statement to the directors. He stated that the board needs a strong treasurer and that Sue Young will be staying on the finance committee. He also noted that the association was one month into the new budget and that expenses were working out according to the finalized budget.

Communications Committee— Karen Frazier reported that LakeTalk had expanded to 16 pages for the first time due to more ads and the fact that there were so many candidates in this year’s election that additional pages were required to publish the information.

Trailblazers Committee— Co-chairperson Katrinka Westendorf announced that the committee would be working with the MD Forestry Service office to do some restoration on the Summerfield reforestation project, which was started about five years ago. She explained the forester’s plan for the restoration work. Ms. Westendorf also reminded the audience that the committee was sponsoring a hike on May 22 in the Harper’s Ferry, WVA area. She also noted that committee co-chair Cathie Reed and committee member Kathy Brown had recently talked to Bob Wilcox regarding the trails in Woodridge, Aspen and Audubon Terrace and discussed locations and surface materials. She said it was a productive meeting. Director Sheehan mentioned an April 28 email regarding the trail priority work to be done by LLA staff this season.

Archive Committee— Director Kopec asked whether the committee had archived materials or catalogued materials. Diane Shuey, a member of the committee, said the committee had not been meeting of recent but that it had achieved a lot of archiving though a lot of cataloguing still needed to be done. She reminded the board that eventually the committee would need a proper storage space for these documents, materials, etc.

Friends of the Lake— Committee member Diane Shuey reported that 19 volunteers participated in its "big dig" event in the native gardens. Director Dinkelacker asked how the Scales ‘n Tales event turned out. Katrinka Westendorf said that the event went well in conjunction with the garden event and that approximately 60 people attended it.

Aspen Village— Committee chairperson Kathy Brown said that the plant recommendation list given to Land Stewards and GM Hembree is available to anyone.

Meadows Village— New committee chairperson Ed Duafala said that he was working with the office to get a meeting date set and announced for sometime in May. He said the goal was to get more people to serve on the village committee and develop a direction for the committee to meet its goals.

Nightingale Village— Committee chairperson Chris Peduzzi reported that a first village meeting would soon be scheduled and that the goal was to form an executive committee for the village committee. He said that a recent Saturday meeting with GM Hembree brought about the result of the village residents agreeing to develop a master plan for the village, which it will present to the LLA directors. He said Whitman Requardt had been contacted regarding a topo map. He said there was a list of concerns that the villagers had and that they planned to work on it together. He also noted that he had talked with the county engineer about the Boyer Mill Road project and that it was good that the village was getting involved in the process early on.

Pinehurst Village— Committee vice chairperson Jim Reis reported for the committee. He said that focusing on Pinehurst roads and pool are the top two areas of concern for the committee. He said the third area of concern was outreach to the villagers to promote increase participation. Director Rogers said that she had grant application information to give to committee member Sasha Raab.

Westwinds Village— Committee chairperson Carol Thames said the tot lot was completed and looked good and that construction of the basketball court was in progress. She also noted that the Ben’s Ford Bridge was almost completed and asked about having trail work done on the Westwinds side of the creek. Katrinka Westendorf said that she had looked at the trail and recommended the area be cleared of weeds but that no major trail work was planned at this time. It was noted that PVC piping was lying along the creek, as well as lumber and logs from trees that needed to be removed. Volunteers were needed to do this work.

Mrs. Thames took this time to report to the board that she wanted to dissolve the Assessment Covenant Review Committee (ACRC), which she had agreed to head. The committee was to review the language of the specific covenant and whether commercial properties should pay dues to the LLA. She said she could not get participation from village committees in the effort and therefore wanted to disband the effort. Fred Pfistner, a member of the ACRC, told the board that an effort should be made again to restart the committee. Director Sheehan said that the LLA attorney had concerns regarding the language of the covenant and that he believed the matter was too important to not try again. Mrs. Thames said that was fine but that she did not wish to remain as the chairperson. Director Dinkelacker said that other covenants as well should be looked at in the future, too.

Woodridge Village— Committee co-chairperson John Cunha said that the village was looking forward to its May 5 meeting with Land Stewards. He reported that the village was going to hold a block party soon and asked that the roads be cleaned up in preparation for the event. Mr. Cunha said that an eagle frequently has been seen flying over the village and that it was a beautiful sight. Director Sheehan noted an action list that Mr. Cunha had previously sent to the board asking about the amount of money in the Woodridge account from the developer. It was determined that $5,000 was in the account from former developer Frank Ellis and that Land Stewards had added another $2,000 for a total of $7,000 at this time for Woodridge amenities. Mr. Cunha also asked about "member only" signs being placed at the end of Eaglehead Drive. Mr. Hembree said that three signs had been ordered. Mr. Cunha said that doggi pot stations were requested for the village and wanted to know the status. GM Hembree said that the items had been ordered but needed to be installed. Mr. Cunha also asked about where the money for street signs would come from. Director Dinkelacker said that ultimately the amenities account would have $180,000 that would cover street signs and trails work. He asked if Land Stewards had sold out of it lots in Woodridge. Director DiLoreta said yes. Director Dinkelacker asked how long it would be till the LLA would receive the money from Land Stewards and Mr. DiLoreta said approximately a year. He said that Land Stewards and its builders were starting to pull down building permits. Mr. Cunha said the village intended to meet the June 2 deadline for applying for a county community grant for its proposed tot lot.

Status of New Towing Company Arrangements— AGM Edwards said that he had been working with Precision Towing to make arrangements for towing services this coming year. He said the company would charge a fee of $100 to residents for towed vehicles and that a fee of $175 would be charged for non-residents. There will be additional charges to those basic fees if special equipment is needed to remove a vehicle. AGM Edwards said the manager of the tow company was an LLA member/resident. The towing patrol was to be activated on May 17. Resident John Shuey asked whether cars that park along Boyer’s Mill Road at the pump station entrance would be towed. GM Hembree said that the signs prohibiting parking at that spot had been stolen and had been reordered to be installed again. A Nightingale resident asked about giving homeowners guest parking passes that they could keep and use when needed. Another resident asked whether parking on streets was prohibited by the covenants. GM Hembree said that overnight parking was permitted. Director Dinkelacker asked whether the parking lot at Coldstream Pool was going to be patrolled by the tow company. GM Hembree said that staff would do the monitoring. It was suggested that the phone number of the tow company be listed in the masthead of LakeTalk.

Westwinds MoU Status— GM Hembree said that the documents were signed by the WW developer Tom Poss but that the LLA had not received the documents as yet. Director Twillman suggested that GM Hembree set a meeting with Mr. Poss in order to get the documents. John Snow suggested putting liens on Poss’ properties until he responds to the LLA and signs and returns the documents. Director Twillman expressed his dissatisfaction that Mr. Poss was not fulfilling his obligation on the matter and that the LLA had given him a generous agreement on the matter. Director Kopec said that his company had been doing the mowing, which was the subject of the MoU, on a week to week basis to cut grass only because of difficulties in communicating with Mr. Poss directly. Director Twillman said that he had been mowing the grass in the area of his cul-de-sac. Director Sheehan asked whether the LLA had made any payments yet to the developer related to the MoU. GM Hembree said no. Director Twillman asked the board whether they really wanted Mr. Poss to have the responsibility of the landscaping/mowing of Westwinds considering that he had been so unresponsive to signing this MoU as well as meeting other obligations in that village.

MOTION: Director Twillman made a motion to give Mr. Poss until May 7, at 5 p.m. to deliver the signed WW MoU with full payment; otherwise the LLA would withhold the March and April payments and consider an amendment to the MoU making it null and void. Director Rogers seconded the motion.

VOTE: the board voted 5-0 in favor of the motion.

Brosius Dam Rehabilitation Project Update— GM Hembree said that Frederick had rebid the project and that three strong bids were received, though no company had as yet been selected to do the work. He said the city’s goal was to mobilize by June or July. He noted that the lake water level would not be lowered. One director asked whether the project was actually in the city’s budget. GM Hembree said he had inquired the same with the project manager Marc Stachowski who said not to worry about the funding because it is in the city’s budget. GM Hembree said that the city had been issued a permit from Dam Safety Division. Director Kopec asked about who was responsible for the soil sloughing that is occurring on the wall near the water treatment plant. GM Hembree said that it is the LLA’s responsibility.

Status of Aspen Reforestation MoU— GM Hembree said the matter was in the hands of LLA attorney Shelah Lynn. He said the MoU had been emailed to the LLA in pieces and that she would review it. Kathy Brown said she had a problem with paragraph four that states the developer would be given credit for saved areas and she wanted to know what the board understood that to mean. It was stated that average per lot is the intent. Mr. Cunha asked about paragraph seven, which he said did not mention rollover to Woodridge.

Nightingale Beach Meeting with County & Lot Owners— GM Hembree said that he met with the county regarding the site plan violation for which the LLA had received a letter of notice. GM Hembree said that he reviewed the 30 year-old site plans of the area with county staff Larry Smith and that Mr. Smith said he would send another letter stating that the LLA is not in violation. Mr. Smith said that that LLA should not make changes at the other beaches without checking with the county. GM Hembree said that a revised phase II plan would be sent to the county and that it would take six to eight months to get the proposed changes done. GM Hembree said that it was determined in his recent meeting with Nightingale village residents that the boat racks should not be moved until the village has a chance to develop a master plan. He said that some parking spots would also be relocated in the plan.

Boyer’s Mill Road Bridge Project— GM Hembree recently met with county officials about the project. He said the county was putting together an outreach program regarding the project. He said the project would be done in four phases. The GM said the county was amenable to realigning the bridge to land that would be created by filling in part of the lake. The existing road site would also tie into trail under the new bridge and alignment. The county will leave the old bridge if the LLA requests them to do so. The LLA will need to produce a letter for the county in the future. A Nightingale resident (lot #10) said that he had concerns regarding flooding and water velocity that comes under the bridge. He said that water was carving out the area and that beavers in he area were also causing problems and that he would be squealing loudly as this project progresses. GM Hembree said it was a preliminary plan at this point and that county did indicate it wanted some land around the new bridge project and that it would make a presentation at the annual meeting. Nightingale resident Chris Peduzzi said that the LLA should have a workshop before the county consultant comes aboard. Another Nightingale resident said the project presented a greater impact than expected.

• Coldstream resident John Shuey asked whether the LLA had received any complaints about dogs at beaches. No one had received such complaints.

• GM Hembree was to meet with LLA directors DiLoreta and Kopec in two days about the office renovation project.

• GM Hembree said the office has been having computer problems due to power surges recently experienced at the building.

• GM Hembree said that the LLA was about $20,000 short of making necessary road repairs and asked whether he should go to reserve funds. Roads are not in the reserve fund allocation at this time.

MOTION: Director Sheehan made a motion to move $20,000 from the general reserves to the road expenditure reserves due to the need for additional road repairs that were a safety concern. Director DiLoreta seconded the motion. The board voted 4-0 in favor of the motion.