March 3, 2004-FINAL
Regular Monthly Committee Meeting
Call to Order
Tom
Pellegrino called the meeting to order at 6:45 pm. Those in attendance were:
Approval of February
23, 2003 Mid-Month Committee Meeting Minutes
The meeting
minutes of the December 3, 2003 meeting were distributed in advance to all
attendees via email prior to this meeting.
Sasha Raab raised the point that meeting minutes are not read aloud at
board meetings. Sasha then made a motion
for meeting minutes NOT to be read at future meetings, rather meeting minutes
will continue to be distributed in advance to all attendees and changes will be
submitted prior to the next meeting or at the beginning of the next meeting
before minutes are given final approval.
Motion was seconded by Mike Smith and all others present agreed. There were no changes noted by attending
committee members nor were any changes provided in advance for the Feb 23rd
meeting. Tom Pellegrino motioned to
accept the minutes as is.
Review of each Action
Item Status
The email address project will be
completed by the next regular meeting in April by Tom Pellegrino; it will
remain open for now.
Tom Pellegrino promised to obtain a complete plot map of Pinehurst from the city by the next regular meeting in April. Glenn Weigle will assist in plotting the map; this action item is in progress.
Permission from the LLA Board to do Holiday Decorations in Pinehurst next year is still a work in progress. Helen Evans was not present to confirm her interest in completing this Action Item, but friend and fellow resident Kath Wagner said she would assist her with this. Mary Patil will contact Helen and Kath to confirm they will handle this action item. Mike Smith stated that he believes permission was granted in the past and should still be valid. Mike also noted that there used to be a contest for the best decorations and that permission was granted based on this former activity. Once Helen and Kath confirm the permission is still valid, they can organize a committee and determine who will judge the decorations and how the contest will be organized.
Issues for the committee to focus
on with the community was discussed. Tom
Pellegrino provided an update for all in attendance what our primary objective
is (get the community passionate and activated) as well as our concerns in
respect to focusing on projects that we can do something about and effect
change. Tom stated that anyone is free
to lead an effort at any time that they are passionate about, but what is
crucial is the support and strategy needed to get a project rolling and recruit
volunteers to help play a role. One
potential issue to focus on is the Pinehurst Pool. Tom Pellegrino pointed out that there seems
to be poor project management and the general resident opinion is that the pool
will never be built (especially based on the overall plan) and that the approach
for funding is flawed.
Kath Wagner asked for clarification of the pool location; which is the area at the entrance to Pinehurst East and the mailboxes often referred to as ‘the spoon’. Kath noted that she shares our concerns for attention to the logistics of the pool, the aesthetics (she lives such that she will be overlooking the pool) and the funding etc. The committee encouraged Kath to therefore play an active role in the pool committee and the effort to either complete the project or determine its feasibility.
Glenn Weigle mentioned the issues that were highlighted by vote in the brainstorming session as issues to begin focusing on. Tom Pellegrino agreed with him, but stated some issues just aren’t that important to enough people to get them passionate and activated. Mary Patil pointed out that we learned from the Pinehurst 101 session that there are some issues we just cannot play an active role in for solutions as a committee. Glenn pointed out that the work to be done on the lake edge in Pinehurst does effect many residents and that they might be more involved if they are informed. A short discussion on the siltation problem and the possibility of residents arranging for dredging on their own as a group ensued. Tom Pellegrino informed Glenn that Mr. Jim Reed (in charge of the siltation project) took Glenn’s idea of doing the dredging on our own and ran with it. However, Tom suggested that Glenn write up his recommendation in detail and present it to the committee next month so that we can try to act on it. Sasha Raab disagreed stating that she felt he should just run with it and not waste time. Sasha suggested that he collect the information, pricing and write the proposal up and present back to the committee all his findings. Mike Smith mentioned the EPA issues that arose with the siltation project as a whole (see report for further details). Glenn Weigle clarified that he believes this is not an issue if the dredging occurs on individual properties. Glenn currently has 15 homes in a row in his area that are interested in pursuing and paying for the dredging project. Tom Pellegrino suggested we keep the due date of the April meeting for Glenn to report back to the committee all his findings and then we can get a consensus on the proposal, gain support and ensure we have a clear and concise goal to state the project. Sasha Raab and Dottie Ward suggested keeping the issue a part of the committee just to ensure that we can get Glenn preferential speaking time in future LLA board meetings. All agreed. Glenn Weigle, Mike Smith and Paul Pierce will work on this Action Item together since they all share the desire to see this project come to fruition.
Tom Pellegrino asked that Glenn
send his information to his City of
Tom Pellegrino asked the group for
any other issues that they wanted to discuss.
Glenn Weigle asked about the easements.
Tom clarified that preliminary information will be presented to those in
attendance following the formal meeting by
New Business
Brief
discussion was held on the opportunity presented by Joy Gurley to hold a
fundraiser (selling coffee and baked goods) at the LLA Annual member meeting on
May 15th. Unfortunately no
one was available that day to be present on behalf of Pinehurst due to
vacations, pregnancy and other obligations.
The committee agreed that we would have to pass on the opportunity this
year, but would certainly consider it next year. Sasha Raab commented that it certainly would
be an excellent opportunity to give the committee exposure, but she is not
available on that date either.
An
email was received by Mary Patil from J. Burke on the trash problem in
Pinehurst. Tom Pellegrino suggested that
we get the resident involved from the beginning and start communicating with
them on how we might resolve the problem.
Sasha Raab disagreed stating that she felt this was a resident raising
an issue/concern to the committee and that the committee should raise the issue
at the next LLA board meeting on behalf of the resident or move forward with
Dottie Ward’s prior suggestion to have a ‘Clean Up Day in Pinehurst’ rather
than ask the resident to take on the solution themselves. Tom Pellegrino agreed with her somewhat, but reminded
the committee that we are seeking more people to be involved in the committee’s
efforts; especially those people that are already passionate about something,
such as these residents seem to be. Tom
felt this was more productive than simply going to the LLA board every time
there is a complaint and expecting them to find the solution.
A brief
discussion was held on submitting a report for the
Mary Patil mentioned that we could also begin to communicate with the residents via email. The Pinehurst email list was never acquired from Joy. Mary Patil agreed to an Action Item to obtain this list from Joy Gurley. Once obtained, it will be used by the committee to communicate issues and events, such as the upcoming Spring EGGStravaganza.
Sasha Raab and Dottie Ward
presented everyone with a typed summary of issues from the last LLA Board Meeting. Sasha reminded the group that we need a
volunteer to attend April’s meeting.
Mary Patil suggested that we make it a permanent part of our monthly
agenda to get a volunteer for the next meeting.
Sasha Raab and Dottie Ward clarified that the representative does not
have to be a board member, but they must be there on behalf of the committee
and knowingly representing the committee.
Sasha Raab offered to cover April’s meeting.
Sasha Raab and Dottie Ward reviewed
the notes from the most recent LLA Board meeting, especially issues that are
important to Pinehurst. Issues
addressed and updates were as follows:
Tom Pellegrino suggested that
Dottie Ward send the proposed highlights for the
Adjournment
Tom
Pellegrino made a motion to adjourn the meeting. The motion was seconded by