Lake Linganore Association, Inc.
January 5, 2004
Board of Directors Meeting Minutes
CALL TO ORDER
The meeting was called to order at 7 p.m. Those in attendance were: Alan
Dinkelacker, Grant Sheehan, Todd Young, Andrew Twillman, Bill DiLoreta, Lisa
Rogers, Brian Kopec..
Also in attendance were: Stephen Hembree, LLA general manager; Larry Brown, LLA
asst. general manager; Joy Gurley, community resource manager.
APPROVAL OF DECEMBER 15, 2003 MEETING MINUTES
The minutes of the December 15, 2003 board of directors meeting were approved as
written.
COMMITTEE REPORTS
Security— DFC Venzin reported that December was a quiet month. He said the trash
problem at the construction entrance into Woodridge was solved with the
assistance of a resident in that village. He said that the sheriff’s department
is preparing a year-end statistical report by the February board meeting but
noted that the department received from the community approximately 1500 calls
for service during 2003. Of that number, DFC Venzin handled 489 of the calls. He
also noted that there were 300 fewer calls for assistance in 2003 compared to
2002.
ECC— ECC administrator Larry Brown reported that things with the committee had
quieted down and the time of year was good to start work on revising the ECC
Guidelines. He said he would be meeting with the engineer consultant who is
working with staff on the revision.
Finance Committee— Director Young reminded everyone about the upcoming budget
meetings. As he read through the financial statements for November he explained
that there were still outstanding invoices for which the LLA had not been billed
that created positive variances in the reports, all of which could give a false
impression that there is a larger year-end positive cash flow than actually
exists.
Trailblazers Committee— Co-chair Katrinka Westendorf reported that the committee
held its monthly work party on December 13 to work on the trail on the east side
of Lake Merele where there were downed trees. She said the committee was
discussing ways to make a more convenient connection to the Indian Cave area for
the residents of Meadows. She also noted that the committee had visited the
Indian Cave
area and noticed downed trees that were diverting water from the streambed to
common areas, which the committee members worked to remove and correct the
blockage.
Social Committee— Long-time chairperson and volunteer Rachael Kopec thanked
individuals who worked with her throughout the year to do the community events.
She said that she was passing the torch after three years as head of the
committee and hoped that the momentum of the committee and events would
continue. She noted that she had collected a variety of items that were used for
events and would be bringing them to the LLA office area to store in one of the
cabanas. Several of the directors and Westwinds Village Committee chairperson
Carol Thames thanked Mrs. Kopec for a wonderful holiday party.
Friends of the Lake Committee— Committee member Diane Shuey told the board that
the committee would be sponsoring a gardening workshop in the spring.
VILLAGE REPORTS
Coldstream Village— Community resource manager Gurley reported that the village
was conducting an organizational meeting on January 17 at the LLA office and it
was hoped that soon thereafter a village committee would be formed and brought
to the board for authorization.
Meadows Village— Board member Lisa Rogers, a resident of Meadows, noted that the
rate of deterioration of the fence around the Alspaugh property indicated that
the condition may be due to more than just weather conditions. She asked staff
to inform DFC Venzin that there may be a need to watch for vandalism in that
area.
Westwinds Village— Chairperson Carol Thames asked when the board would have a
discussion about the flat fee concept for the assessment. She said there would
be support for the concept from her village. Board president Dinkelacker said
that when the budget was completed for this year the board would most likely
begin discussion on the flat fee concept. Mrs. Thames said she saw a story in
the Frederick News-Post about siltation of the lake and wanted to know where
things stood on the matter. Former board president Jim Reed, who is heading the
effort to get the desilation permits, etc., explained that he was in discussion
with engineers about the project, was talking with the county staff about
contractors who might be interested in the work of the project, and that the
goal was to ask the Board of County Commissioners and Frederick city officials
about contributing funds toward the desiltation project. Director Young
commented that the newspaper story was good because it will garner attention and
help the LLA in its efforts toward desiltation of the lake. Director Kopec said
that the issue was very complex because of the upstream contributing factors.
Mrs. Thames also asked about the Ben’s Ford Bridge project. GM Hembree said that
staff was working on the bridge inbetween other projects and that parts were
being ordered that will allow them to begin to put the bridge together to be
placed.
Woodridge Village— Co-chairperson John Cunha asked if the workshop for January
10 on the land exchange was still on. The board answered that it was.
UNFINISHED BUSINESS
Covenant Booklets— GM Hembree explained that staff was still waiting for legal
review to be completed.
Aspen Village Request— GM Hembree noted that he was still waiting for final
legal review.
Library Update— Director Twillman reported that he and GM Hembree and Mary
Prentice, chairperson of the Friends of the Lake Linganore Library Committee,
had met with county library director Darrell Batson to discuss possible sites
for a 15,000 sq. ft. library branch in Eaglehead. He said the group asked Mr.
Batson about what other communities were doing with branch library facilities
and were told that Emmitsburg recently had built facilities for its town hall
attached to the branch library for that section of the county population.
Director Twillman said that the same option was available to Eaglehead. He noted
that Mr. Batson indicated a preference for the site where the E. Fay Jones
community center had been planned for more than 30 years ago. Director Twillman
said that the two facilities (LLA community facility and the library branch)
could be joined by a breezeway and could share parking facilities. He said the
target date for the Eaglehead library branch is the county’s Fiscal Year 2010.
NEW BUSINESS
Adelphia Cable Bankruptcy Update— GM Hembree reported that attorney Shelah Lynn
was reviewing the latest information regarding the bankruptcy to determine if
the LLA needed to make a filing as a creditor. Jim Reed said that the LLA had
sent a letter to Adelphia listing its deficiencies regarding its original
agreement with the LLA. He suggested that the GM send this to the attorney.
LAL Workshop Results— GM Hembree reported that six residents attended the
workshop where the engineers involved in some of the problems reviewed the
details for them. GM Hembree said once the final figures are determined of the
cost to fix the problems occurring in the townhouse section he would be able to
move forward. He estimated that the total cost of all the projects was
approximately $150,000.
RESIDENT FORUM
Westwinds resident John Snow told the board that now that it was in budget mode
it needed to seriously consider hiring additional staff for the ECC. He said
there was not enough time for one person to do the ECC and covenant compliance
work needed to do things properly. He said the board should separate ECC and CCC
activities and hire another person. He said the board
needed to do this to make these two committees efficient and responsive to the
membership.
ADJOURNMENT
Director Sheehan made a motion to adjourn the meeting. Director DiLoreta
seconded the motion. The meeting adjourned at 7:50 p.m.