Lake Linganore Association, Inc.
December 15, 2003
Board of Directors Meeting Minutes
CALL TO ORDER
The meeting was called to order at 7:06 p.m. Those in attendance were: Alan
Dinkelacker, Lisa Rogers, Todd Young, and Brian Kopec. Those absent were: Grant
Sheehan, Andrew Twillman, and Bill DiLoreta.
Staff attendance included: Larry Brown, LLA assistant general manager; Joy
Gurley, community resource manager. Absent was: Stephen Hembree, LLA general
manager.
APPROVAL OF DECEMBER 1, 2003 MEETING MINUTES
The minutes of December 1, 2003 board of directors meeting were approved as
written.
UNFINISHED BUSINESS
Covenant Booklets— Director Young suggested changes to the staff revisions for
the booklet that is currently under legal review by LLA attorney Shelah Lynn.
Staff was expecting her changes sometime soon. The board was to have read and be
ready for discussion at the December 15 meeting. No discussion took place.
Aspen Village Request— A written request was submitted to the LLA by Aspen
residents regarding clarification regarding the association’s authority and
obligation to enforce the LLA Covenants, both in general and as they apply to
the removal of trees. Village chairperson Kathy Brown requested that the matter
be placed on the board’s December 8 legal orientation workshop, which the board
agreed to do. President Dinkelacker said the matter was still under review.
Library Update— No discussion took place on this matter because GM Hembree and
LLA director Twillman were absent from the board meeting. Director Kopec
directed staff to inquire with the county about whether Land Stewards is
required to provide a library site within the town center area of the PUD and to
inquire as to whether or not Mary Prentice, chairperson of the Friends of the
Lake Linganore Library Committee, had done so. Director Dinkelacker explained
that because of the discussions with the county library director the LLA had a
little more time to work out the referendum on the matter of donating land for
the library.
Snow Removal Agreement with County for Summerfield and Westwinds— Director
Rogers inquired as to why the matter of renegotiating the snow removal contract
for Summerfield and Westwinds with the county was no longer on the general
manager’s tracking chart. Staffperson Joy Gurley said the reason might be that
the matter had recently been settled between the county and LLA GM Hembree. She
indicated a letter that had recently been sent to the county confirming the
price for the 2003-04 winter season. Director Rogers asked that a copy of the
letter be distributed to the board members. Ms. Gurley said she would put a copy
in the directors’ mailboxes.
Nightingale Barn— Director Dinkelacker directed staff to have remnants of the
barn in Nightingale knocked down before Christmas.
NEW BUSINESS
Assessment Referendum— Director Dinkelacker explained that a few years ago the
membership voted on the assessment rate because the formula of the state
property valuation was changed. At that time the rate for vacant lots was set at
$300 and the rate for improved lots was set at .32-cents per $100. He explained
that the covenants allow that kind of change to exist for a period of time,
after which the matter would need to be brought before the membership again.
Director Dinkelacker said the board was recommending that the vacant lot rate
remain at $300 and that the board would set the improved lot rate at a
“reasonable” amount. The board set the date of January 24 as the meeting date
for a referendum on the vacant lot assessment. The meeting is to take place at 9
a.m. The meeting location was to be confirmed as soon as possible.
MOTION: Director Young made a motion to approve the blue line version of the
referendum letter as drafted by LLA attorney Shelah Lynn. Director Rogers
seconded the motion.
VOTE: the board voted 4-0 in favor of the motion.
MATTERS FOR BOARD INFORMATION
Snow and Flood Events— Director Dinkelacker quickly reviewed the information
provided in the meeting packet about recent snow and flood events in the
community, as reported by the GM.
LLA Workshop Results— GM Hembree will report on this at the next meeting.
Entrance Lights— Director Kopec pointed out that the lights at the Lake
Linganore sign entrance were out again due to vandalism and suggested that cages
be installed to protect against further vandalism. Staffperson Joy Gurley said
she believed that GM Hembree and maintenance chief Frank Stone had at least been
discussing the matter and may already have ordered the cages.
GM Contract— Director Young reminded the board that the GM’s contract needed to
be done soon in executive session.
ADJOURNMENT
MOTION: Director Rogers made a motion to adjourn the meeting. Director Young
seconded the motion. The meeting adjourned at 7:30 p.m.