The meeting was called to order at 7:10 p.m. Those present were: Grant Sheehan, Todd Young, Bill DiLoreta, Brian Kopec, and Peter Fitzpatrick.

Also in attendance were: Stephen Hembree, general manager; Larry Brown, assistant general manager.

Absent from the meeting was: board president Alan Dinkelacker, director Andrew Twillman, and Joy Gurley, community resource manager

The minutes of the July 21, 2003 meeting were approved as written.

Security: Roger Venzin summarized his written report. No major events occurred since his last report. He reminded everyone that the report he writes is now available at the LLA office for anyone who would like to review a copy of the report.

ECC: No report at this time.

Finance Committee: Todd Young reported that cash flow is running according to plan. The timing of some payments is still behind due to late invoicing by vendors but that has been accounted for by the Finance Committee. The LLA is in good financial shape but the budget is still very tight.

Trailblazers: Cathie Reed reported that the new trail rehabilitation work at Coldstream Beach looks very good and she asked the board to consider funding more of this type of trail work, this year, if any funds are found to do so within the budget constraints. She also mentioned that the committee has scheduled a trial hike for September 20 at Harpers Ferry. Any interested parties may contact her or Katrinka Westendorf for more information.

Aspen: Kathy Brown reported that three houses were under construction and dynamite blasting on one of them caused a minor foundation crack in an adjacent home. She asked the board to consider increasing the builder bonds to cover items such as this. GM Hembree added that the current requirements with regard to bonding can cover this type of situation.

Westwinds: Carol Thames reported that they have started on plans for a fund raiser to raise funds to pay for the installation of Ben’s Ford Bridge. She thanked Bill DiLoreta for his company’s offer of $5, 000 towards the effort. Bill DiLoreta corrected her by saying that the offer was to match up to $5k by matching any funds the LLA puts into the project, not an offer to pay $5k if the LLA does not join in. Cathie Reed extended Trailblazers appreciation of Land Steward’s offer but hoped that private funds could be arranged as many other priorities should be worked on before funds are expended from LLA’s general funds for installation of the bridge.

FEMA— AGM Larry Brown reported that the county has not replied in writing as to our status but that they had previously stated that if we were going to be denied, we would hear from them. He will pursue getting a status report in writing from the county at any rate.

SHUR Funding— GM Hembree reported that the meeting with county staff on July 28 went very well and that we should expect to receive approximately $52,000 this year from SHUR funding. However, the deputy county attorney must review the county manager’s ability to approve the expenditure to the LLA and we should hear from her by the end of August. Our first quarterly check is due to be sent in November of 2003. Also the LLA was able to clarify that asphalt is an approved expenditure for maintenance of SHUR funded roads.

There was no new business.

Legislative Input— GM Hembree suggested that the board should consider adding an item to the Board of County Commissioner’s legislative wish list due to their recent letter to the LLA asking for our input. The SHUR funding discussion with the county recently revealed that we will receive only half of the funds from SHUR that a local municipality would. We should request a legislative change so that we receive 100% of any such funds available.

MOTION : Director Young made a motion to approve GM Hembree’s recommendation. The motion was seconded by director Fitzpatrick.

Discussion : All county delegates should be copied on said letter.

VOTE: The board voted 5 to 0 in favor of the motion.

ACTION: GM Hembree was directed to draft the letter.

September BoD Meeting— GM Hembree reminded everyone that the first regular BOD meeting for September is always on a TUESDAY due to the Labor day holiday.

New phone list cards for the BOD— GM Hembree handed out the new cards to all board members present and pointed out that the home numbers listed are to be kept private and are intended for the director’s use only. We recently had two occasions where a board member gave the private home numbers of two staff members to residents who wanted to file complaints. GM Hembree stated that this is not proper procedure and requested the board’s discretion on home phone numbers.

• Westwinds resident John Snow reported that he has pulled together a group of residents who have an interest in serving on the new ad hoc committee to look into what is possible for a swimming facility for Pinehurst. In addition the committee will look into the feasibility of a year-round aquatic center in Eaglehead.

• Pinehurst resident Jay Decker suggested that the association paint a six-foot pedestrian walkway line to run parallel to Pinehurst Drive as a way to give pedestrians a safe place to walk to get from Pinehurst East to Pinehurst West. He noted that the same had been done in North Shore "to everyone’s satisfaction." There was discussion about whether the road should be done with one or two walkways (one on each side). Director Kopec suggested that symbols also be painted onto the walkway/roadway. GM Hembree cautioned that the cost could be a problem in this year’s budget but could easily be accommodated in next year’s budget. Staff would need some time to qualify the cost. The board directed staff to qualify the cost of painting the pedestrian walkway stripes. Staff is to have the road striping cost figures for the September 2 board meeting.

MOTION: Director Young made a motion to make all road striping a part of the master maintenance schedule and a part of the regular roads maintenance program. Director Kopec seconded the motion.

VOTE: The board voted 5 to 0 in favor of the motion.

• Audubon Terrace resident Bo Brosius signed up to speak but said he had nothing to add.

• Meadows resident Jay Decker complained that covenant violations that he has been reporting to ECC administrator Larry Brown have not been addressed and that his phone calls had not been returned. He gave the board copies of e-mails between himself and the ECC administrator. Mr. Brown said that he had made phone calls to Mrs. Decker to discuss the various complaints. Following lengthy discussion about Mr. Decker’ s complaints of Mr. Brown, Director Sheehan asked that this type of discussion not be done at a public meeting and thanked Mr. Decker for his input.

Aspen resident Kathy Brown said that she wanted covenants to be enforced and asked whether using LakeTalk to address ECC issues would be helpful. Director Kopec said the emphasis should be on the Covenant Compliance Committee (CCC). Discussion focused on who could or should be on the CCC. Rachael Kopec said she anted a list of complaints for board review. GM Hembree mentioned that vendetta’s were part of the problem and explained that Mr. Brown was treating everyone alike and would be addressing the concerns expressed by Mr. Decker but that it would take time. Director Kopec said there are no vendettas and that he would like to encourage volunteerism, not be negative about it. The board asked that Mr. Brown inquire among ECC members to see if anyone would be interested in taking on CCC responsibilities.

Director Young expressed the opinion that this meeting had gotten out of hand and asked that in the future people restrain themselves.

Several board members made a motion to adjourn the meeting. Several board members seconded the motion. The meeting adjourned at 8:55 p.m.