Lake Linganore Association Inc.

Board of Directors

July 21, 2003

Meeting Minutes

The meeting was called to order at 7:03 p.m. Those present were: Alan Dinkelacker, Grant Sheehan, Todd Young, Andrew Twillman, Bill DiLoreta, Brian Kopec, Peter Fitzpatrick.

Also in attendance were: Stephen Hembree, general manager; and Joy Gurley, community resource manager.

The minutes of the July 7, 2003 meeting were approved with the following change:

Under Land Stewards, page 6, add to the end of the last sentence the following names: John Snow, Jim Reed, Alan Dinkelacker and Stephen Hembree.

Mr. Hembree asked the board to remember that the minutes are to reflect what was actually said during the meeting and that corrections to the minutes should reflect only that and not what a board member meant to say.

•In paragraph three of the resolution language, the following should be added to the end of the second sentence: or other identification showing a valid Eaglehead address.

•Add to paragraph three: That persons under the age of 18 shall not be required to show identification to anyone other than a bona fide LLA deputy.

•In paragraph four: "...a facility guest pass or vehicle pass dated for up to two weeks bearing the names of the guest...."

MOTION: Director Fitzpatrick made a motion to approve the resolution with th e above amendments. Director Young seconded the motion.

VOTE: The board voted 7-0 in favor of the resolution and amendments.

Employee Confidentiality Agreement— The board briefly discussed the confidentiality agreement that was written by LLA attorney Shelah Lynn. Director Fitzpatrick suggested adding the following phrase to the end of the second sentence in the second paragraph: is expressly prohibited. Director Young suggested changing the word "secret" to "proprietary" in the fifth paragraph of the agreement. Director Fitzpatrick also suggested adding the words "...and its successors and assigns" to the end of paragraph six.

MOTION: Director DiLoreta made a motion to approve the confidentiality agreement with the recommended changes, upon final review and approval of the attorney. The motion was seconded by director Sheehan.

VOTE: The board voted 7 to 0 in favor of the motion.

Joint Letter to County re: Private Roads— The board had before it a joint letter composed by LLA attorney Shelah Lynn and Land Stewards attorney Krista McGowan, which was a response to a question recently posed by county deputy attorney Wendy Kearney to the LLA attorney. The letter addressed the issue regarding private roads in Eaglehead, following an earlier letter from county DPW director Al Hudak and a response to him from former LLA board president Jim Reed. The joint letter addressed the fact that the county ’s 1988 resolution did not change the status of private roads in Eaglehead but rather set a standard and policy for acceptance should the LLA desire to turn its roads over to the county in the future. Director DiLoreta told the board that Land Stewards managing partner Bob Wilcox would not have anything to do with the letter if it was sent to Ms. Kearney and would prefer if the LLA board addressed it to the county commissioners. Discussion centered around proper procedure as to whom the letter should address. Director DiLoreta asked whether the current draft of the letter should be given to Mr. Reed to review and comment on. Mr. Hembree gave Mr. Reed a copy of the letter during the discussion.

MOTION: Director Fitzpatrick made a motion to accept the letter as written, address the letter to Ms. Kearney and Mr. Hudak and to have Mr. Wilcox discuss the matter with LLA attorney Lynn regarding the matter of addressing the letter to Ms. Kearney. Director Young seconded the motion.

VOTE: The board voted 7 to 0 in favor of the motion.

MOTION: Director DiLoreta made a motion to approve the document. The motion was seconded by director Fitzpatrick.

VOTE: The board voted 7 to 0 in favor of the motion.

Aspen Trail Trench Failure— GM Hembree reported that he had talked with county utilities director Michael Marschner, who said he will TV the sewer line in that area to determine if there is a failure. Mr. Hembree said the county may have an engineering plan that the LLA can use to get the trail failure cleared up. Because of the steep embankment, gabions that had earlier been proposed may not work. He said that the problem in that area is not an erosion problem but something else. He is hoping that the LLA can work with the county on this matter and possibly share the expenses on developing a fix. The LLA does not have any emergency funds to fix the problem on is own. Director Fitzpatrick said that the LLA should officially notify the county about the threat to its utility lines by letter.

Trail Rehab at Coldstream Beach— Craig Sealing & Paving was expected to arrive the next day to begin work on the trail. Someone asked about the closing of the Pinehurst trail along the lake. Mr. Hembree said that the sewer line work in that section essentially opened wide the path area and it was then discovered by cyclist. He said there has been more traffic on the path since the sewer line work was done than ever before. President Dinkelacker said that until the path is prepared to take the brunt of the cyclist activity, bicycles should not be allowed to traverse it. Resident Jim Reed suggested that the board soon hire an engineer to look at the problem in the area because if it waits the problem could become more expensive to fix. Mr. Hembree said he would get an engineer to look at the area and give the LLA a best estimate of the problem and related costs for correcting it.

Meeting with Gotham Golf Partners— Mr. Hembree said the meeting was set for the week of July 28. Vice president Sheehan said that staff should look at the percentage of time the LLA deputy spends at Westwinds Golf Club to determine a cost estimate before talking to Gotham about its fair share. Director Twillman said that the superintendent of the golf course was very appreciative of the efforts of Deputy Venzin but that he did not believe that the general manager of the course was inclined to help with costs.

New Financial Administrator— Mr. Hembree announced that Diane Whitley had decided that she would not stay in the position. He said that another person who had been interviewed for the job and was also well qualified for the position had agreed to take the position and would be starting on the following Monday. The name of the new finance administrator is Gary Jenkins. Mr. Hembree said he was very pleased to have Mr. Jenkins onboard.

Lake Trails/View— Director DiLoreta asked whether there was some reason that the LLA did not cut back the plants located between the lake and the trail. He said doing some cutting back or pruning would help to improve the view of the lake. Concerns about embankment cutting and erosion took place. Former board president Jim Reed reminded the board that it had earlier approved a policy prohibiting cutting of plants between the lake and trail.

RESIDENT FORUM

• Westwinds resident John Snow said he had come to speak out against the Pinehurst Pool proposal because he believes the LLA does not have enough money to operate another community pool. He suggested that the board "think outside the box" and consider something that would benefit the entire community. He supports building a year-round, full-time aquatic center but said it would most likely have to be done within the private sector. He suggested the board create an ad hoc committee to look at the feasibility of such a facility. Director Sheehan said he was concerned about the board looking at another course of action when it was in the process of asking the county for a time extension on building the community pool. GM Hembree said the letter to the county could discuss both issues. President Dinkelacker appointed Mr. Snow to head the ad hoc committee. Mr. Snow accepted the assignment.

• Audubon Terrace resident Bo Brosius spoke to the current tree clearing activity in Woodridge. Director DiLoreta said that Land Stewards has county permits and was doing its work by the book. Mr. Brosius said he felt the developer should be more judicious in its actions on the matter.

• Westwinds village chairperson Carol Thames asked about treatment of algae on the storm water management ponds in that village. Mr. Hembree said that copper sulfate was to be used to clear the algae and that the pond near the 17th fairway had been treated that day. She also said that the village supported granting money for installation of Ben’s Ford Branch bridge.

•Director DiLoreta said that Land Stewards would be starting on the Lake Marian Dam weir wall and that the company had decided to contribute $5,000 in a matching "grant" to the LLA for the Ben’s Ford Bridge.

• Nightingale resident Fred Pfistner said that the LLA maintenance staff did a courageous job clearing the dam slope.

• Director Twillman said that the Westwinds tot lot grant had been submitted and that the committee would know the results in October. He also told the GM that the village’s landscape committee wanted copies of the landscaping contract.

• Director Kopec asked that the white stripes be painted along the bike path of the road into North Shore. He also suggested that staff sell the association’s john boat and trailer and put the funds into repairing the pontoon boat. The GM said staff already had a plan to get the pontoon boat fixed and would not have to sell the john boat and trailer.

ADJOURNMENT

Several board members made a motion to adjourn the meeting. Several board members seconded the motion. The meeting was adjourned at 8:33 p.m.