Lake Linganore Association Inc.

Annual Meeting Minutes

May 17, 2003

at

Deer Crossing Elementary School

The first meeting of the 2003-04 Lake Linganore Association Inc. board of directors was called to order following the annual board of directors election and presentation of the annual membership reports by board president Alan Dinkelacker at 12:30 p.m.

In attendance were: executive officers Alan Dinkelacker, president; Grant Sheehan, vice president; Andrew Twillman, secretary; and, Todd Young, treasurer; and directors Brian Kopec and Bill DiLoreta.

Also in attendance was: Stephen Hembree, LLA general manager; Larry Brown, LLA assistant general manager; Daisy Osterhout, LLA administrative assistant; and Joy Gurley, LLA community resource manager.

Absent was: Peter Fitzpatrick.

• Harold Wieben, a Pinehurst lot owner, said there was a disparity in the reported number of improved and vacant lots and the vote counts this year as compared to the numbers last year. He asked that the board clarify the numbers. President Dinkelacker directed staff to do so.

• John Snow, a Westwinds property owner, asked the board to set aside $10,000 of the money the LLA receives from the Federal Emergency Management Administration (FEMA) for snow emergency funding for the Ben’s Ford Bridge. LLA board president Dinkelacker said the board would consider it when the association receives the money. GM Hembree suggested that the funds be put back into snow removal reserves.

• Kathy Reed, a Coldstream property owner and co-chairperson of the LLA Trailblazers Committee, invited the board to the Trailblazers second Saturday in June work party to look at the trail that the bridge connects. She wanted the board to look "at the whole picture" and not just consider the bridge alone.

• Paul Condon, a Pinehurst property owner, spoke about the Forest Resource Ordinance easement area and a bond he thought had been issued for it. The board said they did not know anything about a bond issue. President Dinkelacker thanked him for come to the meeting.

• Mr. Wieben asked about the amount of the county’s reimbursement to the LLA for snow removal in Westwinds and Summerfield. He said the amount ($150 per village per snow event) was too low and asked the board to get an increase. Staff was directed to look into negotiating an increase by the end of summer.

Westwinds Village Committee chairperson Carol Thames asked who was responsible for damage to private property as a result of snow plows. President Dinkelacker said that if the LLA snow crew/contractors did the damage, the LLA was responsible.

• Mrs. Thames also told the board that the Red Cross has an Emergency Management Services staff who would be willing to meet with the LLA board of directors and staff. The board directed staff to handle the arrangements.

Release of Easement— GM Hembree recommended that the board release an existing easement in Woodridge for an existing water/sewer easement granted to Linganore Development Group (LDG) in 1995 (work was never completed on the earlier project). He said the matter was in regards to the new water and sewer plans. Director DiLoreta recused himself from the vote.

Five board members voted in favor of releasing the easement, one (DiLoreta) abstained from the vote, with one board member (Fitzpatrick) absent from the vote.

Board of Directors Orientation Workshops— GM Hembree said that he would like to schedule a series of three workshops during the summer months to review legal and financial/administrative subjects, as well as the Community Development Authority (CDA). Mr. Hembree asked the board members to look at their respective individual calendars so that the times could be set to suit everyone’ s schedule and participation.

Mr. Hembree passed out notebooks to the board members that contained information on governing documents, current financial/budget information, four major contractor contracts, a CDA update report, and LLA board meeting minutes for the past six months. He asked the board to keep the notebook and information for future reference, particularly for the upcoming workshops. Additional hand outs would be given to board members relevant to the proposed orientation workshops that should be kept in the notebooks.

GM Hembree was asked to give a point list to the board to start with so that they can properly address it.

Director DiLoreta told the board that Deputy Roger Venzin had asked for the keys and code to the Eaglehead Barn and wanted to know if that was okay with the board. The board said it was and directed GM Hembree to discuss it with Roger and to contact the tennis/golf clubs regarding cost sharing in the deputy program.

Director Young made a motion to adjourn the meeting. The motion was seconded by director Dinkelacker. The meeting was adjourned at 1:15 p.m.

Respectfully submitted,

Stephen Hembree Andrew Twillman

LLA General Manager LLA Secretary