Lake Linganore Association

Meeting Minutes

March 17, 2003

The meeting was called to order at 7:06 p.m. by LLA vice president Alan Dinkelacker.

LLA board members in attendance were: Alan Dinkelacker, Todd Young, Grant Sheehan, Andrew Twillman.

Absent were: Jim Reed and Jerry Dorsey

Also present were LLA GM Stephen Hembree and Joy Gurley, LLA office.

APPROVAL OF MARCH 3, 2003 MINUTES

Under the Trailblazers Committee Report- add a sentence that notes that "The board directed staff to get a cost estimate of out-sourcing the trail work before deciding how to have the work accomplished this season."

Under Village Reports/ Aspen- Add a sentence saying that Mrs. Brown said that the Department of Natural Resources said the spraying project would begin in late April or early May.

UNFINISHED BUSINESS

SHUR Easements— GM Hembree said that the LLA had not yet received word from the county about the issue of funding for the new fiscal year. Mr. Hembree said that further review of the SHUR easement criteria brought out one concern for which he has asked the county for clarification. He said the document is written in such a way to infer an "ongoing" act and that because it is the first year for the LLA’s participation, the beginning dates and expenditure deadlines need to be clarified with the county. Director Sheehan expressed the same concern, particularly item #8 on the easement criteria list that deals with those dates and deadlines. Mr. Hembree said those are the same questions he posed to the county. He also noted that the easements had in fact been recorded by the county and copies are now in the LLA files.

Finance Committee Report— no monthly report was given because the committee had been finalizing the FY’04 budget, according to LLA treasurer Young. He said that through the budget work the committee had spent a considerable amount of time detailing the cash position of the LLA. He said that additional revenues above ‘03 assessments paid approximately $40,000 in bills from last year, primarily additional costs related to snow removal.

Private vs. Public Roads— A letter responding to the county’ s DPW chief Al Hudak had been mailed, GM Hembree noted. As yet no response has been received from the county.

Lake Marian SWM— GM Hembree said that he had met the previous Friday with officials from Maryland Department of the Environment (MDE), the Lake Linganore Conservation Society (LLCS), Whitman Requardt, and county DPW to look at the lake and discuss future designation of other lakes as a stormwater management ponds for the CDA project goals, while address Lake Marian’s use as such by the developer. He said that while MDE did not have a problem with the lake being designated as such, that the county made no commitment to whether it would approve the designation. Mr. Hembree estimated that it would be at least another 30 days before he expected a decision. He also said that Whitman Requardt and Associates, the project engineer, was trying to get a response from the county as to whether the other two lakes (Lake Anita Louise and Lake Merle) would be able to be designated SWM ponds for the CDA project. Mr. Hembree told the board that with regard to the county’s easement request on Lake Marian, that the LLA attorney had provided the language necessary to protect LLA interests regarding Land Stewards obligation to the association, although we have still not had the language approved by the county attorney.

MOTION: LLA treasurer Young made a motion to adopt the budget as finalized. The motion was seconded by director Sheehan. There was no further discussion on the budget. The board voted 4 to 0 to adopt the budget.

ACTION ITEM: The board asked that the new budget be posted on the web site and be published in LakeTalk.

Linganore Dolphins Swim Team— Theresa Gillespie, a member of the swim team board of directors, a Maryland non-profit and member of a Frederick County athletic association, presented the board with a letter that outlined the times and dates that the team will need for practice sessions and meets, as well as hosting this year’s All-Stars meet. Mrs. Gillespie also noted additional surrounding areas that would be needed by the team for its special event activities. She also inquired about whether or not the LLA was going to remove an old refrigerator and freezer from the office of the Summerfield Pool house. By doing so the team could have space to build some additional storage shelving for its equipment. Mr. Hembree said the old appliances would be removed and the team could use the space.

ACTION ITEM: The board directed staff to take care of the team’ s needs within the pool house building, removing the freezer/frig, and to make arrangements for the swim meets and the proper notification process for the pool facility.

Easement for Board Signature— Staff recommended approval of a request from Questar Builders for an easement on Lot #86 in Coldstream. Mr. Hembree said the easement was written with the new language approved by the board and was correct in proper content and form.

MOTION: Director Sheehan made a motion to approve the easement request. The motion was seconded by director Twillman. The board voted 4 to 0 to approve the motion.

Social Committee Check Request— Director Twillman said that the Social Committee needed to have a check written in the amount of $500 for a deposit on Ceresville Mansion. GM Hembree told Rachael Kopec, committee chairperson, that the committee’s annual budget was set at $4,000 as per the recently approved budget.

ACTION ITEM: Rick Swille is to send the check to Ceresville as soon as possible.

Land Stewards Bankruptcy— Mr. Hembree said that he had received the latest report from the court on the Land Stewards bankruptcy action. He asked to meet with the board to review some of the information following the board meeting.

• Coldstream resident Sue Corbin asked when the pot holes in Coldstream would be fixed. GM Hembree said that staff was working now on a roads list and getting the work ready to put out to bid. He said the pothole work should begin in approximately two weeks.

Mrs. Corbin said she saw in the newspapers that the CDA road work was going to proceed without waiting for the county’s CIP project and wanted to know if that was true. Charlotte Dusold, president of LLCS, which oversees the CDA project, said that an update meeting on the two projects was being presented on Saturday, April 12 and that Mrs. Corbin should attend that meeting. Larry Dusold, an LLCS board member, said that the LLCS is still committed to coordinating the two projects though the LLCS does not have a schedule yet from the county on its project. He said if there is no schedule on the county project for some time yet, that will mean that the CDA project can not start until next year and that the LLCS needs to do something now. He said the LLCS continues to work on acquiring easements needed for the stormwater management aspect of the CDA project so that all of that will be in place and ready for construction. He said the hope is that the CDA can be done in concert with the county water and sewer project but that the LLCS has no choice but to move ahead within three years or not.

• Westwinds resident John Snow told the board that the Westwinds Home Owners Association was having its annual meeting and election on Wednesday night. He also noted that the referendum on the tot lot would be decided at that time.

Mr. Snow also took the opportunity to commend the work being done by Erica Stull, who works for LLA maintenance, in Westwinds to restore the sod that had been damaged by the snow plows.

• Social Committee chairperson Rachael Kopec said that volunteers were needed to help the person in charge of the Egg Hunt. She said that all the volunteers that had signed up to date had withdrawn. She asked LLA directors Twillman and Dinkelacker whether they wanted to schedule a meeting for the Social Committee to discuss Summerfest. Director Dinkelacker asked that a call for volunteers be put in the next issue of LakeTalk.

Mrs. Kopec also asked about when the cinders on the roads would be cleaned up and when the esplanade would be cleaned up. GM Hembree responded that the contractor had already been contacted with a request to schedule us beginning in April.

LLA director Twillman made a motion to adjourn the meeting. The motion was seconded by director Young. The board voted unanimously to adjourn the meeting. The meeting adjourned at 7:38 p.m.