LLA president Jim Reed called the meeting to order at 7 p.m. Board members in attendance were: Mr. Reed, Alan Dinkelacker, Todd Young, Jerry Dorsey, Grant Sheehan, Andrew Twillman. One board position remained open for appointment.

Also in attendance were: LLA general manager Stephen Hembree, and LLA office manager Joy Gurley.

Absent from the meeting: ECC administrator Joe Colombo.

LLA president Reed said that the association had only recently received a single copy of the report that was commissioned by the Frederick County Division of Utilitites and Solid Waste Management regarding siltation of Lake Linganore. The engineering company of Whitman Requardt & Associates conducted the study. More copies, he said, were to be delivered to the association. Mr. Reed said that the LLA, LLCS, county, Maryland Department of the Environment and the Army Corps of Engineers will meet at 10 a.m. on January 7 at the LLA office building to discuss the siltation report and future actions regarding silt removal.

Mr. Reed said that in the Resident’s Forum section of the minutes, the last sentence of the paragraph about Mrs. Corbin should be struck from the minutes because it was inaccurate.

1. Publication of lien accounts— LLA GM Hembree said that he spoke with association attorney Sheelah Lynn about the "as of" date to use for publication of the lien accounts filed by the association against members who are delinquent in their dues account. He said that the wording in the LakeTalk column will stipulate that the "as of" date will be the 15th of the month. The board was asked to decide how much information should be included in the listing of the liens. LLA director Todd Young said that the intent is to raise awareness only and recommended that the information be limited to name and address of member, and lot number.

LLA director Dinkelacker asked whether the association could auction lots that had liens filed against them. Fencepost Realty owner Bill Russell said the LLA used to auction off such lots. Mr. Hembree said he would look into the matter.

Prior discussion on the subject set the project direction as a "no-or-low-cost" project to the association or the project would not proceed. Ms. Gurley said letters to potential advertising sponsors were being drafted as a way to raise money to pay for the guide. She said that once the copy is determined, then prices for printing would be solicited and ad rates would be set.

After discussion on the matter, LLA director Sheehan asked that the copy review for the brochure be set around January 20.

1. Update on Land Stewards bankruptcy filing and obligations to LLA- LLA treasurer Todd Young gave an update on the situation. He said that the obligations go back to the days of Linganore Development Group, which sold its holdings to Land Stewards LC. Before Mr. Ellis (LDG president) declared bankruptcy he met with the LLA board to review his obligations. Since that time, Land Stewards officials and their attorneys have reviewed our proof of claim for the court’s benefit. Mr. Young said that the LLA is the largest unsecured creditor and while it would be to the association’s advantage if Land Stewards gave us all the money owed in the obligations at once, the courts most likely would not approve of it. Mr. Young said he had been talking with Land Stewards about the matters and that the developer does recognize the obligation. He asked the board members to review the e-mail he had sent earlier.
    
2. Westwinds Playground— LLA director Andrew Twillman, a Westwinds resident and a member of the WW Tot Lot Committee, a subcommittee of the WW HOA, reported on the December special meeting held for the LLA board of directors on the matter. He said that approximately 13 sites were examined in detail as to whether they were suitable for a village playground. Seven of those sites were actually stormwater management ponds so these were ruled out immediately. Some of the sites with real potential included: Pond Fountain Court; a parcel located next to the WW Tennis Club; a site near the swimming pool; a parcel near the entrance to the golf club parking lot; and, another parcel situated on the opposite side of the golf parking lot. He said the subcommittee asked the LLA to look at the cost of excavating two parcels owned by the LLA. He said there were objections noted to specific sites at the December meeting and that the subcommittee would continue to work on gathering more information about the potential sites.

LLA board president Jim Reed noted the objections raised at the meeting regarding a playground site. He said it was important that the board remember that it is the responsibility of the LLA board to work with the WW board to find opportunities to create benefits for the whole community without submitting to the pressure of those few in opposition.

1. Budget progress/reminders— GM Hembree reminded the board about the upcoming budget meeting with the Finance Committee set for 6 p.m. on December 18.
    
2. Personnel Policy— GM Hembree said that the staff was working on reviewing past personnel policies and was hoping to shortly draft an update. In the meantime, LLA director Young had e-mailed a copy of a personnel policy that was drafted by LLA Finance Committee chairperson Sue Young when self-management returned to the association in February 2002. Mr. Hembree said that the policy done by Mrs. Young had never been approved and adopted by the LLA board. The policy drafted by Mrs. Young was not on file in the office and had been forwarded to the office by e-mail just prior to the board meeting. Staff will be reviewing it in the coming weeks. Mr. Hembree said that some changes would be proposed.
    
3. Board member appointment— LLA president Reed said that two letters had been received by the association to be considered for the open board position. He said the board would need to meet to make a decision soon. He commented that the LLA documents were vague about the procedure of how to handle this and said that he would like to talk to past board members to see how they handled it. Director Sheehan said that it was his sense that the board must consider the applications and appoint one, and that the practice that board uses to select officers from among themselves after the election should be acceptable. Mr. Reed set an executive session date for 7 p.m., January 13, to finalize the appointment.

The board also asked that the names and letters of the two interested candidates be published in LakeTalk and asked the reporter from the Gazette to print the names of the two candidates so that the membership could see the information and provide input.

Meadows resident Lisa Rogers told the board that she and her husband Richard have volunteered to redo the web site. They have been given information by office manager Joy Gurley as to how to reorganize the information, and are awaiting additional information and copy from her for the web site. They will provide a copy of the new web layout to the board so that the directors can review it before it goes online and provide any suggested changes.

Director Alan Dinkelacker made a motion to adjourn the meeting at 8:55 p.m. The motion was seconded by Jerry Dorsey. The meeting adjourned at 8:55 p.m.

Respectfully submitted,

Stephen Hembree Jerry Dorsey

LLA General Manager LLA Secretary