The October 21, 2002 Lake Linganore Association board of directors meeting was called to order at the Lake Linganore Association office at 6 p.m. by association president Jim Reed.

BoD members present: Jim Reed, Todd Young, Jerry Dorsey, Grant Sheehan.

BoD members absent: Alan Dinkelacker, Aref Khatib, Andrew Twillman.

Also present: LLA general manager Stephen Hembree; ECC administrator Joe Colombo; LLA office manager Joy Gurley.

President Reed turned the meeting over to Bob Wilcox of Land Stewards LC who proceeded to display the recent color topographical maps the developer had done of the Linganore Planned Unit Development (PUD). Mr. Wilcox discussed the most likely areas where his company will be developing the community. He noted that 25 percent of the land within the PUD could not be developed if the intention is to be “gentle to the land.” He reviewed some of the possibilities for development and noted that the Alpine area would for the most part be 2-3 acre wooded estate type housing. He also noted that the original plans for the community included a fifth lake in the general area of Woodridge. Resident John Snow said he had talked with a county commissioner recently who indicated the county was looking at reservoir sites. Mr. Wilcox mentioned that Land Stewards was trying to determine the best side within the PUD for a high school and that a traffic study was being done regarding the validity of making Quinn Road the primary road into the Eaglehead community off of Rt. 144.

The minutes of the October 7, 2002 meeting were approved as written.

A. Payment of LLA Annual Assessment by Credit Card- staff will present a report in November.

A. Staff request authorization to negotiate with “best value” bidder for the meeting room addition.

LLA president Jim Reed reported that the October 19 workshop on the addition went well. GM Hembree noted that the bid packets on the project had been sent to five companies. Because the association is not required to take the lowest bid Mr. Hembree asked the board for authorization to negotiate a contract with the “best value” bidder.

Mr. Sheehan made a motion to approve the process in place and allow Mr. Hembree to proceed. Mr. Dorsey seconded the motion. Mr. Reed said the association needed to get this done expeditiously. Resident Christie Sherwood asked if the addition was a “done deal” and whether the money would be better spent on other things. Mr. Reed said it is the board’s intention to proceed with addition. He said the association has been fulfilling its financial obligations to the reserve funds for association infrastructure. He added that just because the LLA was building the addition does not mean the association cannot do anything else. Mr. Hembree said that while the reserves were being funded what the LLA still needs to do is a short-term and long-term plan on amenities.

Mr. Reed added that the meeting room has been a major desire of the community after several years of community visioning workshops and that the board was doing the right thing in moving forward with the addition.

Mr. Young asked staff to interpret all bids to an even playing field and even understanding for the board.

VOTE: 4 to 0 in favor of the request.

B. Staff request for creation of a two/three member ad hoc committee to provide guidance in decisions on finish materials for the addition- i.e. colors, carpet selections, etc.

Mr. Hembree asked the board for permission to create a special committee to provide guidance on the finishing interior details of the addition. He told the board that two residents with a background in interior design already had been contacted to see if they would be willing to volunteer their time. The board agreed with the idea.

Summerfield resident Mark Koehler informed the board that the county had put up informational signs at the intersection of Boyer’s Mill Road and Rt. 144 about a four-way stop being implemented at the intersection in the near future. He asked the board to look into whether this was an interim condition until the county finally installs the traffic light it had told residents would be installed at a regional meeting more than a year ago. The board said it would make an inquiry with county about the matter.

Mr. Koehler also had come to talk about the sidewalk project in Summerfield. He said the sidewalks had been deeded to the county, as well as the roads in that village, and that he begged to differ with the LLA getting money involved with the sidewalk project. He suggested that the LLA contact the county to verify the information.

Mr. Hembree said that the county typically takes easements and when the sidewalks are deeded to the county the homeowner has responsibility to the middle of the road. The question he said is do we include the sidewalks in Summerfield and WestWinds in the reserve funds even though we do not own them.

ECC administrator Joe Colombo said that a total of 22-24 residents will participate in the sidewalk repair program as proposed by the LLA, which has offered to contribute approximately $1,300 toward the total repair costs.

One Summerfield resident said the sidewalks have been out of alignment ever since he moved into the village, which was at the time the village developer completed the place, and that having LLA escrow funds for those would be good.

Mr. Hembree said the LLA needs to address the future of the issue and that everyone must work together to get a solution and then address the matter for the future. Mr. Koehler said he wants the issue of ownership on sidewalks to be resolved saying he has nothing that shows he has ownership to the middle of the road.

Director Sheehan said if the research shows the maintenance is not the responsibility of the homeowner, the LLA would consider reimbursement to those who have submitted checks for the current proposed project.

Theresa Gillespie, head of the LLA swim team, asked the board to approve a project at Summerfield pool house that included painting the swim team logo on the wall, installing a trophy case and other items. The team has all the money and some of the manpower needed to do the project. The board approved the project.

Social Committee chairperson Rachel Kopec reminded everyone about the upcoming FallFest on October 26.

Summerfield resident Peter Grzbinsky asked the board to reimburse him $195 for the towing costs he incurred while fishing one day this past summer at the dam. Based on his experience, he said he thought the towing company was running a scam. He said he understood the importance of following the letter of the law on the matter but that his sticker was lying on the dashboard in view of the tow truck operator. He said the operator said he saw the sticker but because it was improperly displayed he towed the car. He said the operator said he really wanted to tow another nearby car but could not because of the vehicles were parked and so he took Mr. Grzbinsky’s. Among other discussion from LLA directors, board member Young explained the importance of the parking stickers to the security of the community and said that Mr. Grzbinsky was “passing the burden of his negligence onto my security and safety in the community.” He said the community needed to be conditioned into taking the proper actions on this security measure. Director Dorsey pointed out that the fees charged by the towing company used by the LLA are in keeping with local towing charges for similar kinds of towing. Mr. Dorsey stated that he saw no “scam”, only someone that got caught not following the rules. Mr. Dorsey pointed out that he was in a situation recently that cost him $200 because he simply failed to follow the very clearly stated rules. His car was towed so while he sympathized with Mr. Grzbinsky he did not support the request for a refund of the towing costs. The board took no action on the matter.

At 10 p.m. a motion was made by Grant Sheehan to adjourn the meeting, which was seconded by Todd.

The meeting was adjourned by unanimous consent.

Respectfully submitted by,

Stephen Hembree Jerry Dorsey

LLA General Manager LLA Secretary